Manager of Special Events

3 weeks ago

Chicago, Illinois, United States Big Brothers Big Sisters of Metropolitan Chicago Full time

Position: Manager of Special Events


FLSA
Classification:
Exempt


Reporting Relationship: Chief Development
Officer


ABOUT BIG BROTHERS BIG SISTERS OF METRO CHICAGO
(BBBSChi):


BBBSChi's Mission is to create and support
one-to-one mentoring relationships that ignite the power and
promise of youth.


BBBSChi's Vision is that all youth achieve
their full potential.

BBBSChi is an affiliate of the oldest, most respected mentoring
organization in the US. BBBSChi is a professionally managed,
mission driven, performance-based organization providing high
quality, safe and impactful 1:1 mentoring services to over 2,200
children/families across four counties in Metro Chicago: Cook,
DuPage, Lake County, IL and Lake County, IN.

As Metro Chicago and Northwest Indiana's largest donor and
volunteer supported mentoring network, BBBSChi makes meaningful,
monitored matches between adult volunteers ("Bigs") and children
("Littles") from age seven through high school graduation. Private
corporate, foundation and individual contributions provide 94% of
BBBSChi's revenue base upon which we build programming that meets
the needs of each child individually. Our programs are
proven to keep kids in school, build positive behaviors and on
the path to post-graduate success. Learn more at

BBBSChi's Core Value is a deep belief that
Justice, Equity, Diversity and Inclusion is paramount and
fundamental to BBBSChi's success. We all work to build and
maintain an inclusive and equitable work environment for our staff,
volunteers, and program participants. It is our belief that
every staff member should embrace JEDI principles in the
decision-making process. Therefore, we fully expect the ideal
candidate will carry out their function with these core values in
mind and treat everyone respectfully, fairly and equitably.

Position Summary:


The Manager of Special Events - reporting to the Chief
Development Officer and as a part of the Fund Development team -
will oversee and manage all duties related to the planning and
execution of BBBSChi's fundraising event portfolio and staff
BBBSChi's Leadership (young professionals) Board. The agency's
current annual events include: the BIG Bash gala, Live BIG, two
corporate sponsored golf outings, BBBSChi Graduation Ceremony, Big
Golf, Night of Champions (aka: Tailgate) and the Chicago
Marathon charity partnership. We are looking for a passionate,
innovative thinker who can creatively engage existing and potential
new donors & partners, work collaboratively with internal and
external teams and someone who excels at project management.
Success in this role demands exceptional strategic and
organizational abilities coupled with superb interpersonal &
communications, and multi-tasking skills. Individual will be
a self-starter with a performance-driven mindset,
excellent time-management abilities and someone who is respectfully
relentless, fearless, and embraces a highly developed collaborative
nature.

The Manager of Special Events will also serve as the staff
liaison to the Leadership Board and have the opportunity to lead
cross-functional events committee teams, engaging heavily with
Executive Board members.

RESPONSIBILITIES:

In collaboration with the Fund Development and Marketing team,
the Manager of Special Events will manage, plan and execute the
full portfolio of the agency's annual special events, and oversee
additional one-time events -- including fundraising, donor
cultivation and stewardship events, mentor recruitment events and
occasional match enrichment events for Bigs and Littles
Provide strategic direction to ensure strong financial outcomes
and growth by identifying fundraising goals, developing and
managing event budgets, creating timelines, identifying target
audience and collaborating on the production of event
messaging/marketing
Cultivate and nurture relationships with sponsors, donors,
Board members and volunteers, including the stewardship and
staffing of each stand-alone event committee
Serve as the staff liaison for the BBBSChi Leadership Board
overseeing quarterly board meetings and the individual Board
Committees
Oversee marketing strategies and collateral development for all
events, including invitations and guest communications, sponsorship
materials, marketing and communications calendars, registration
websites, social media content and assets, press releases and media
communications, A/V presentations and signage
Manage the selection, contract negotiation, invoicing and
payment for partners and vendors, including venues, food and
beverage, mobile bidding, A/V, photography/videography and
experiences/entertainment
Oversee and execute on-site event operations and logistics,
including food and beverage, vendor/volunteer/staff management,
venue set-up and facilitation of auctions and raffles
Partner with the Fund Development team, donors and Board
members to develop sponsorship packages and solicit and secure
event sponsorships from both previous and new sponsorship
partners
Manage risk and present post-event reports

DESIRED SKILLS & QUALIFICATIONS:


A passion for the mission of Big Brothers Big Sisters
Strong leadership skills with a proven ability to successfully
lead a team
Highly organized and proactive with a strong sense of
initiative and a demonstrated ability to think critically and
problem solve
Excels at working in a fast-paced environment, meeting
concurrent deadlines and effectively managing time and
priorities
Strong communications skills, including a proven ability to
communicate effectively with external partners, vendors, donors and
Board members
Dynamic personality, outstanding customer service skills and
strong experience with special events and sales/fundraising
Motivated self-starter with the ability to work both
independently and as member of a team
Creative, imaginative and relentlessly resourceful

LIFE EXPERIENCE: Acknowledging that many of
your most character-building experiences - where resourcefulness
and grace were required to persevere - do not show up neatly on a
resume... Please use your cover letter to tell us why you think
you would be a good fit for this job, especially noting
qualifications that do not appear on your resume.

REQUIRED SKILLS & QUALIFICATIONS:


Minimum of 5+ years of event planning or event management
experience required.
BA or BS degree in a public relations, communications,
marketing, business or hospitality, preferred.
Experience with non-profits and/or fundraising desired.
Proficiency with the following technology/programs preferred:
Microsoft Office (including Outlook, Excel and PowerPoint)
Contact Management System (MailChimp)
Development CRM Software/Databases (Classy and/or
Salesforce)
Adobe (Illustrator and InDesign)

Must be willing and able to work evening and weekend
hours.
Access to reliable transportation occasionally required.
Must be able to lift 40 lbs. and stand for extended periods of
time.
Must be willing and able to work with diverse populations.

Work Environment:

This position operates in a professional office environment on a
hybrid work schedule. Currently, a minimum of two
days in the office are required each week. This role
routinely uses standard office equipment such as computers, phones,
photocopiers, etc.


To apply, please forward your resume, cover
letter and salary requirements to:


BBBS Career Page

Big Brothers Big Sisters of Metropolitan Chicago

Attn: Human Resources

130 S. Jefferson Street, Suite 200

Chicago, IL 60661

BBBS is an Equal Employment Opportunity
Employer

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