Manager of Special Events

7 days ago

Chicago, Illinois, United States Big Brothers Big Sisters of Metropolitan Chicago Full time

Position:
Manager of Special Events

Job Overview:

Reporting Relationship:
Chief Development Officer

ABOUT BIG BROTHERS BIG SISTERS OF METRO CHICAGO (BBBSChi):

BBBSChi's Mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth.

BBBSChi's Vision is that all youth achieve their full potential.

BBBSChi is an affiliate of the oldest, most respected mentoring organization in the US. BBBSChi is a professionally managed, mission driven, performance-based organization providing high quality, safe and impactful 1:1 mentoring services to over 2,200 children/families across four counties in

Metro Chicago:
Cook, DuPage, Lake County, IL and Lake County, IN.

Position Summary:


The Manager of Special Events - reporting to the Chief Development Officer and as a part of the Fund Development team - will oversee and manage all duties related to the planning and execution of BBBSChi's fundraising event portfolio and staff BBBSChi's Leadership (young professionals) Board.


The agency's current annual events include:

the BIG Bash gala, Live BIG, two corporate sponsored golf outings, BBBSChi Graduation Ceremony, Big Golf, Night of Champions (_aka: Tailgate_) and the Chicago Marathon charity partnership.

We are looking for a passionate, innovative thinker who can creatively engage existing and potential new donors & partners, work collaboratively with internal and external teams and someone who excels at project management.


Success in this role demands exceptional strategic and organizational abilities coupled with superb interpersonal & communications, and multi-tasking skills.

Individual will be a self-starter with a performance-driven mindset, excellent time-management abilities and someone who is respectfully relentless, fearless, and embraces a highly developed collaborative nature.


The Manager of Special Events will also serve as the staff liaison to the Leadership Board and have the opportunity to lead cross-functional events committee teams, engaging heavily with Executive Board members.


RESPONSIBILITIES:

  • In collaboration with the Fund Development and Marketing team, the Manager of Special Events will manage, plan and execute the full portfolio of the agency's annual special events, and oversee additional onetime events including fundraising, donor cultivation and stewardship events, mentor recruitment events and occasional match enrichment events for Bigs and Littles
  • Provide strategic direction to ensure strong financial outcomes and growth by identifying fundraising goals, developing and managing event budgets, creating timelines, identifying target audience and collaborating on the production of event messaging/marketing
  • Cultivate and nurture relationships with sponsors, donors, Board members and volunteers, including the stewardship and staffing of each standalone event committee
  • Serve as the staff liaison for the BBBSChi Leadership Board overseeing quarterly board meetings and the individual Board Committees
  • Oversee marketing strategies and collateral development for all events, including invitations and guest communications, sponsorship materials, marketing and communications calendars, registration websites, social media content and assets, press releases and media communications, A/V presentations and signage
  • Manage the selection, contract negotiation, invoicing and payment for partners and vendors, including venues, food and beverage, mobile bidding, A/V, photography/videography and experiences/entertainment
  • Oversee and execute onsite event operations and logistics, including food and beverage, vendor/volunteer/staff management, venue setup and facilitation of auctions and raffles
  • Partner with the Fund Development team, donors and Board members to develop sponsorship packages and solicit and secure event sponsorships from both previous and new sponsorship partners
  • Manage risk and present postevent reports

DESIRED SKILLS & QUALIFICATIONS:

  • A passion for the mission of Big Brothers Big Sisters
  • Strong leadership skills with a proven ability to successfully lead a team
  • Highly organized and proactive with a strong sense of initiative and a demonstrated ability to think critically and problem solve
  • Excels at working in a fastpaced environment, meeting concurrent deadlines and effectively managing time and priorities
  • Strong communications skills, including a proven ability to communicate effectively with external partners, vendors, donors and Board members
  • Dynamic personality, outstanding customer service skills and strong experience with special events and sales/fundraising
  • Motivated selfstarter with the ability to work both independently and as member of a team
  • Creative, imaginative and relentlessly resourceful

LIFE EXPERIENCE:
Acknowledging that many of your most character-building experiences - where resourcefulness and grace were required to persevere - do not sho

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