Work Order Coordinating Clerk

4 weeks ago


Hot Springs National Park, Arkansas, United States Department Of Veterans Affairs Full time
Summary

The positions duties and responsibilities are in various administrative and technical areas of Facilities Management Service. In this capacity, renders day to day support to the Engineering Program Managers and Operation and Maintenance Supervisors at VA Black Hills Health Care System, Hot Springs, SD.



Duties
  • Responsible for the operational aspects of the MAXIMO Facilities Management system.
  • Independent evaluation if each service request submitted through MAXIMO; independently determining whether to deny or approve based on established guidelines.
  • Converting approved service requests to work orders, assigning the work to the responsible shop, monitoring status, and closing out the work orders when completed.
  • Work with the supervisors and shop personnel to properly assign and prioritize work orders.
  • Responsible for managing, maintaining, operating, and keeping up to date in part or in whole the work order system, which is tied to several other files, such as space inventory, equipment inventory, equipment history, maintenance procedures/manuals, PMI schedules, etc.
  • Entering new building service equipment data into the MAXIMO system, as well as, keeping previous entries up to date.
  • Develop preventive maintenance procedures and frequency based on knowledge obtained from manufacture recommendations
  • and service manuals.
  • Participate in Environment of Care Environmental Rounds to record and monitor maintenance and repair work orders.
  • Familiar with all buildings and grounds at all sites in order to assess work according to unique needs and requirements, and will require the ability to read blueprints.
  • Analyze data from the work order system for accuracy, completeness, and for planning and trending purposes.
  • Serves as the initial point of contact for work order issues and concerns.
Work Schedule: Monday - Friday, 7:30am - 4:00pm

Position Description Title/PD#: Work Order Coordinating Clerk/PD202210

Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

Bargaining Unit: Yes, AFGE/1272

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

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