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Administrative Assistant to the Middle School

3 months ago

Princeton, New Jersey, United States Princeton Day School Full time

Princeton Day School is seeking an Administrative Assistant to the Middle School . This position is a 12-month, full-time non-exempt position. The successful candidate will possess the ability to work on multiple assignments with varying deadlines, the ability to communicate effectively, both in written and oral format, a good sense of humor, a willingness to learn and enjoy working on a team.

For this position, the ideal candidate is expected to:

  • Provide Administrative support to teachers, students and the Middle School Head
  • Be a welcoming presence in Middle School building during school hours
  • Manage calendar for Middle School Head, including scheduling appointments with parents, teachers and administrators
  • Compile and maintain class lists and locker assignments
  • Manage and record attendance daily; record attendance during security drills or emergencies
  • Manage communication with families; act as liaison between family/students during school day; answer phone in a professional and courteous manner
  • Maintain communication with Athletics department and Health Office
  • Reconcile credit card accounts twice monthly for MS accounts. Track spending and budgets as needed
  • Coordinate transportation and logistics for Mini Course Week
  • Collaborate with Division Assistants on event planning needs for All-School Assemblies such as convocation, seasonal celebratory gatherings, and end of year assemblies
  • Schedule and coordinate logistics for Middle School events including conferences, Back to School Night, student photos, faculty meetings
  • Coordinate with Middle School Grade Parents regarding meetings and family updates
  • Assist Middle School Head in creating draft of weekly divisional newsletter
  • Manage candidate process for MS faculty openings – schedule appointments and interview schedules for campus visits
  • Assist students with bus transportation; assign bus duties and lunch duties for teachers
  • Order and stock MS office supplies
  • Resolve copier and laminating machine issues and make sure supplies are on hand
  • Other duties as assigned/needed Required / Preferred Qualifications:
    • Proficiency in a Google Workspace tools
    • Ability to learn new school-based software systems
    • Ability to work on multiple assignments with varying deadlines
    • Experience in an office setting Princeton Day School is the region's premier independent day school for students from Pre-K through Grade 12. We aspire to create a diverse, equitable and inclusive community in which all members are seen, challenged, affirmed, respected and valued. Nestled on a picturesque 106-acre campus just two miles from Downtown Princeton and with a history dating back to 1899, PDS provides students with unparalleled opportunities for discovery, exploration and innovation and seeks employees who are passionate about their work and who embrace the importance of lifelong learning. If this sounds like you, please apply by sending your resume, cover letter and professional references to