Sr. Program Coordinator

4 days ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

CORE JOB FUNCTIONS
1. Works closely with students to continuously evaluate their learning experience and improve quality and value of the program.
2. Registers students for courses using University procedures and systems.
3. Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students.
4. Develops strategic partnerships with external entities and organizations.
5. Creates monthly budget reports to ensure operations are within plan.
6. Assists with database maintenance and enrollment management.
7. Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
8. Responds to various instructor requests and telephone, email, and internet submissions for all programs.
9. Prepares faculty payroll for the program.
10. Plans and participates in open houses for the department.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS


Education:
High school diploma or equivalent

Certification and Licensing:
Not Applicable

Experience:
Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Commitment to the University's core values.

• Ability to work independently and/or in a collaborative environment.

• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions
1. Coordinate, and implement ALL TRANING activities such as seminars, conferences, workshops, short courses, training sessions, public events, and other related programs for the Center.
2. Generate and coordinate new ideas and concepts to enhance or replace existing training program components.
3. Coordinate the planning, execution, and follow-up activities for project/program-related meetings and invited speakers.
4. Monitor program effectiveness, investigate trends, and recommend modifications to improve outcomes.
5. Coordinate and participate in preparing and producing brochures, bulletins, newsletters, and other promotional materials and publications.
6. Represent assigned programs on behalf of the Director to the University and the public, participate in local and state-wide meetings to advance the Center's mission, and collaborate with external organizations to enhance cooperative efforts and resource utilization.
7. Prepare budgets and monitor, verify, and reconcile budget expenditures
8. Facilitate collaboration between different schools, community agencies, and academic support units throughout the University.
9. Coordinate collecting, compiling, and analysis of program activity data.
10. Prepare comprehensive, statistical, and narrative program reports and evaluations and suggest revisions to improve program effectiveness.
11. Coordinate the scheduling of all program components.
12. Draft and initiate correspondence, develop agendas, maintain calendars, assist in gathering reference materials, and coordinate and attend committee meetings.
13. Assist with the development and implementation of program marketing strategies.
14. Support student participants and program constituents with administrative assistance and support, maintaining files and program data.

Department Specific Qualifications


Education:
Bachelor's degree preferred.

Certification and Licensing:
Not Applicable

Experience:
Event planning and/or training coordination experience is preferred.

Knowledge, Skills, and Attitudes:

• Knowledge of Intermediate to Advance proficiency in Excel

• Evidence of highly effective project management; strong organizational and time management skills; effective interpersonal and communications skills and attention to detail; comfortable as a team member; life-long learner

• Ability to complete assignments accurately and with attention to detail.

• Ability to analyze, organize, and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Flexibility to work evenings, and weekends when necessary.

• Ability to work independently and/or in a collaborative environment.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A6

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