Program Coordinator

5 days ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Program Coordinator (A) coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.

CORE JOB FUNCTIONS

1. Acts as a liaison to program constituents.
2. Assist with the preparation and/or delivery of program content.
3. Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.
4. Coordinates the collection, compilation, and analysis of program activity data.
5. Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate.
6. Coordinates the scheduling of program components.
7. Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings.
8. Assists with the development and implementation of program marketing.
9. Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data.
10. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:
High school diploma or equivalent

Certification and Licensing:
Not Applicable

Experience:
Minimum 1 year of relevant experience


Knowledge, Skills and Attitudes:

DEPARTMENT ADDENDUM

Summary- The Osher Lifelong Learning Institute (OLLI) has a great opportunity for a Program Coordinator to work on the Coral Gables Campus. OLLI provides adults 50 and older with an intellectual dimension to their lives, in a university setting. The Program Coordinator performs technical and administrative projects. Provides member-centered customer service. In addition, utilizes strong analytical and creative problem-solving skills.
Department Specific Functions
1. Provide general oversight of the day-to-day operations in a fast-paced environment
2. Assist the Director in the development, organization, production, and evaluation of projects in order to achieve OLLI's mission, goals, and objectives
3. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials
4. Provides assistance and support for OLLI members in all administrative aspects of the program to ensure a positive learning experience and improve quality and value of the program
5. Registers OLLI members for courses using University procedures and systems
6. Assists with database maintenance and enrollment management
7. Assists with course scheduling and classroom set up, including technology 8. Responds to and supports various instructor requests for assistance
9. Resolves and identifies solutions to unique situations using discretion and judgement
10. Ensures that administrative processes and associated forms are completed in a timely manner
11. Ensures that all vendor instructor payments are appropriately accounted for and submitted in JIRA/Workday with Director approval
12. Assist the Director with the management of all Workday related transactions to include credit card reconciliations, procurement processes through full invoice payments
13. Assist the Director with the management of community partners including scheduling and invoicing
14. Monitors OLLI website
15. Plans and participates in open houses for the OLLI program
16. Assists with coordinating and calendaring of OLLI events
17. Supervises student workers and coordinates their schedules to ensure coverage.
18. Adheres to University and unit level policies and procedures and safeguards University assets
19. Completes special assignments as needed



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A5

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