inbre project associate – id# 224333
2 months ago
Please apply directly on the RCUH website to be considered for the position.
INBRE PROJECT ASSOCIATE – ID#
CLOSING DATE: June 30, 2024, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first). INQUIRIES: Kari Kim Oahu).
Regular, Full-Time, RCUH Non-Civil Service position with the John A. Burns School of Medicine (JABSOM), IDeA Networks of Biomedical Research Excellence (INBRE), located in Honolulu, Hawai'i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $3, $3,750/Mon.
DUTIES: Supports the INBRE program funded by the National Institutes of Health (NIH)/National Institute of General Medical Sciences (NIGMS). As directed by the INBRE leadership, assists in assuring that the grant objectives are met. Helps to organize, coordinate and operationalize the PATHway Core Student Research Experience (SRE) activities each semester. This includes reviewing student profiles and applications, communicating with the applicants to assure qualifications are met and expectations are understood. Generates summary reports and preparing documents and tables for student selection, participation, and completion of the semester-long SRE program each academic year. Serves as the main contact and assures that appropriate information is disseminated to the partnering institutions and through social media platforms. Coordinates and mediates educational and informational seminars. Maintains the INBRE website and ListServs to ensure content and subscriber lists are current. Maintains the synchronization of the group calendars with all other applications. Plans and coordinates student and faculty travel and participation in scientific and other IDeA Network conferences. Based on Federal/State guidelines, required to research and generate required forms and provide documentation to justify scientific and program events, conferences and presentations to achieve program goals. Provides guidance and assistance to research investigators and leadership, which includes justifying the procurement of required scientific and other program acquisitions necessary for continued INBRE supported research activities. Inputs data into spreadsheets, tracking databases, and other required monitoring forms to generate reports for the program. Presents aggregated data tables from the database to the Leadership Committee and Evaluation Core as needed. Composes correspondence, presentations, minutes and agendas for program documentation and submission to the funding agency. Assists with the planning and coordination of INBRE program leadership and committee meetings, large events, scientific conferences, and research symposiums. Organizes social media (SM) activities and assists with student and faculty interviews and other SM events.
PRIMARY QUALIFICATIONS:
EDUCATION
Associate's Degree from an accredited community college.
EXPERIENCE
One to three (1-3) years of experience working in an office environment, understanding basic business regulations or guidelines. Experience could include meeting/event coordination, report consolidation, and working with databases. One to three (1-3) years of experience in using various social media platforms including Facebook, Instagram, and LinkedIn.
KNOWLEDGE
Knowledge of basic computer programs, proper grammar, spreadsheet/database development with use of program formulas. knowledge of social media (SM) platforms, i.e. Facebook, Instagram, and LinkedIn. Knowledge in content creation and video editing software, including Canva and iMovie. Familiar with graphic design skills and adequate video editing skills.
ABILITIES & SKILLS
Effective written and verbal communication skills, including ability to write and speak professionally with various levels of people (i.e., students to institution Presidents and Deans). Ability to use Microsoft Word, Excel and REDCap. Ability to develop financial spreadsheets/forms that include calculation formulas and long-term tracking of data. Ability to multi-task while establishing and maintaining a professional and positive attitude. Ability to deal with internal and external organizations from various disciplines and provide excellent customer service. Ability to complete all project goals and meet deadlines as identified in the timeline noted for each project. Ability to coordinate events and meetings/conferences on and off island. Ability to interview students and faculty in short video clips. Ability to use Facebook, Instagram, Canva, and iMovie. Ability to create various SM content using these social media tools. Ability to collaborate and work with external organizations in achieving program goals and activities. Must be able to work in-person in an office setting and travel to partner institutions and other locations for work purposes as needed. This includes traveling statewide or attend national meetings. Post Offer/Employment Condition: Must be able to pass a post offer criminal background check. Must be able to complete the UH Title IX training within twelve (12) months from date of hire. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.
PHYSICAL/MEDICAL DEMANDS
Must be able to lift and carry up to fifteen (15) pounds unassisted.
POLICY/REGULATORY REQUIREMENT
As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai'i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS:
Bachelor's Degree from an accredited four (4) year college or university. Ability to review and analyze reports, find errors, and make appropriate corrections. Able to learn quickly and retain knowledge learned. Attention to detail.
APPLICATION REQUIREMENTS: Please go to You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai'i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to If you have questions on the application process and/or need assistance, please call or Please visit for more information on RCUH's Benefits for eligible employees.
RCUH's mission is to support and enhance research, development and training in Hawai'i, with a focus on the University ofHawai'i.
RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.
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