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Administrative Assistant I
3 months ago
Perform Various secretarial duties to relieve supervisor of clerical and routine administrative responsibilities and to maintain an efficient and effective office operation. Sets priorities with direction from supervisor. Typically supports a director, administrative director or associate/assistant vice president or has a dual role supporting a department plus a specific administrator.
ADMINISTRATIVESUPPORT-Answersandscreensphonecalls, takesmessagesandmakesappropriatereferrals.Mayreview executive'semail.Attendsmeetingsasrequested,transcribesand distributesmeetingminutes.Maintainsexecutive'scalendartoinclude schedulingmeetings,arrangingappointments,andcoordinatingtravel arrangements.Bringspertinentdatestoexecutive'sattention,prepares and/orprovidesnecessarydocumentsforuseinmeetings.
COMMUNICATION-Composeseffectivecorrespondence, announcements,trainingmaterials,narrativesummariesandreports, proposalsandrecommendationsandotherwrittenmaterials.Compiles datatoprepareoperationalreports.
ADHOCPROJECTS&EVENTPLANNING-Completesvarious projectsasneededorasdirectedbyadministratorbyproficiently researchingandgatheringinformationfrominternal,externaland internetsources.Summarizesandcompilesfindingsinwrittenreports, spreadsheets,graphsorotherappropriateformat.Effectivelyutilizesa varietyofresourcestoplanandexecutebothon-siteandoff-siteevent planning.
RECORDKEEPING-Createsandmaintainsaccuratefilingsystem andrecordsofdepartmentalactivities/projects.
BUDGET,INVENTORIES&EQUIPMENT-Ensuresdepartment expensesarechargedappropriately.Determinesifexpensesare withinpolicyandrefersquestionableitemstoadministratoror supervisor.Assistswithpreparationofcheckrequisitions,purchase requisitions,andexpensereports.UtilizesLawsontoprocess purchaserequisitions.Ordersofficesuppliesandarrangesfor maintenanceofofficeequipmentandfacilitiestoensureproper workingorderandsmoothoperationofdepartment.
Position Requirements:
Minimum Education:
Required:HighSchoolDiplomaplustrainingacquiredthroughworkexperienceoreducation Preferred:Administrativeortechnicalbackgroundacquiredthroughcompletionof2-3yearsof college
Minimum Experience:
Required:6-10yearsofpreviousjob-relatedexperience Preferred:10+yearsofpreviousjob-relatedexperience
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
