Human Resources Manager

2 weeks ago

Santa Barbara, California, United States Council on Alcoholism and Drug Abuse Full time

Benefits:

401(k) matching

Competitive salary

Dental insurance

Health insurance

Vision insurance

QUALIFICATIONS:

Bachelor's Degree in Business Management
SHRM, PHR certificate preferred.
Background and/or experience in Human Resources in a non-profit organization
Familiarity with payroll processing
Computer skills:

a) Word processing, preferably MS Suite
b) Spreadsheet, preferably Excel
c) Data base management (data entry, queries, reports)
d) Graphics, e.g., PowerPoint
Organizational skills with attention to detail and accuracy.
Knowledge of basic bookkeeping/accounting procedures.
Familiarity with Employee Benefit Plans, and particularly Health Insurance, 403(b) Retirement Plan, Section 125 Cafeteria Plan.
Ability to work as a team player on diverse tasks and meet

assignment deadlines.
Excellent communications skills: both oral and written.
Ability to interface with a diverse population of employees, using tact and discretion.
Maintain high level confidentiality.

RESPONSIBILITIES:
Collaborate with the HR Assistant in reviewing and processing recruitment needs. Advertise recruitments needs with appropriate media, in accordance with budgetary guidelines.
Extend and negotiate employment offers.
Proficient with HR/payroll system. Assist with developing the HR/payroll system. Assist in processing the bi-monthly payroll, process and create reports.
Supervise the Human Resources (HR) Assistant. Responsible for their development as a viable member of the HR team.
Meet weekly with Executive Directors to review program needs.
Respond to and investigate all employee relations issues (including complaints, harassment, and discrimination allegations) in a professional, confidential, and timely manner.
Meet with employees and their manager to discuss performance issues.
Process terminations and lay-offs when necessary. Coordinate final paycheck with payroll.
Liaison with legal council on a variety of issues, with Executive approval.
Process terminations with Unemployment Services Trust administrator.
Attend unemployment hearings. Collect HR documentation for hearing.
Remain current on updates/changes in employment law and legislative issues impacting human resources.
Maintain wage ranges. Discuss changes and updates with the senior team.
Discuss employee pay increases with the Executive Director.
Attend labor law seminars and keep abreast of Labor Law updates.
Collaborate with the Executive Director and the insurance representative to review health insurance plans for new plan year.
Conduct open enrollment meetings and process new roll-out insurance plans for the new plan year.
Develop and maintain interdepartmental communication regarding

personnel changes and communicate to payroll as needed.
Oversee and process all leaves of absence request.
Travel to all CADA offices as needed.
Discuss and develop personnel procedures and documents with the Executive team.
Collaborate with the HR Assistant to develop and maintain the Injury and Illness, Prevention Plan (IIPP).
Collaborate with the Executive Director on emergency procedures.
Evaluate and process workers' compensation claims, issues, and procedures.
Train supervisors on personnel policies and procedures (including recruitment, conducting performance evaluations, handling disciplinary actions, reporting workplace injuries/illnesses, processing terminations). Provide guidance interpreting policies. Coordinate with Accounting, SAVE, and Media to provide training.
Respond to requests for information by governmental entities (e.g., EDD, garnishment requests). Facilitate employment verifications.
Respond to employee questions about benefits or defer to the HR Assistant.
Maintain OSHA required logs and post as appropriate.
Assist the HR Assistant as needed.

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