Occupancy Specialist I

4 weeks ago

Philadelphia, Pennsylvania, United States WinnCompanies Full time

WinnCompanies is looking for an Occupancy Specialist I to join our team at Cobbs Creek, a 85-unit affordable housing community located in Philadelphia, PA.

In this role, you will be responsible for assisting the Property Manager with the initial, interim, and annual tenant recertifications at the property. Please note that this is a part-time opportunity, which is not eligible for Winn benefits.

Responsibilities

  • Process initial, interim, and annual recertifications.
  • Notify residents of their impending recertifications using notices supplied by Property Management Software.
  • Conduct the recertification interviews with residents.
  • Review each recertification to ensure that all checklist items are complete.
  • Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores).
  • Complete the recertification worksheet necessary to prepare the voucher (i.e., Form for the local HUD office, state agency, or local housing authority.
  • Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary.
  • Ensure all information is accurate and entered in the Property Management Software.
  • Comply with company policies regarding the proper treatment of Tax Credit and Resident files.
  • Assist the Property Management staff with all facets of the move-in process.
  • Ensure that files comply with the regulations of all funding/regulatory agencies.
  • Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due.
  • Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely.
  • Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations.

Requirements

  • High school diploma or GED equivalent.
  • 1-3 years of relevant work experience.
  • Experience with computer systems, including web-based applications and Microsoft Office applications.
  • Excellent customer service skills.
  • Solid verbal and written communication skills.
  • Good organizational and administrative skills.
  • Ability to complete repetitive tasks with a high level of detail.
  • Ability to plan, organize and prioritize work, work to deadlines using sound judgement.

Preferred Qualifications

  • Associate's degree.
  • SHCM, Certified Occupancy Specialist (COS), or Certified Professional of Occupancy (CPO) certifications.

#IND1

Our Benefits:

Permanent full-time US employees are eligible to participate in the following benefits:

Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)

401(k) plan options with a company match

Various Comprehensive Medical, Dental, & Vision plan options

Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution

Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance

Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)

Tuition Reimbursement program and continuous training and development opportunities

Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options

Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more)

Flexible and/or Hybrid schedules are available for certain roles

Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families

To learn more, visit

Why WinnCompanies?

A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.

A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.

A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development.

A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members.

About Us:

WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,400+ team members working together to create the best possible living communities in 24 states, Washington, D.C., and Puerto Rico.

Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.

If you are a California Resident, please see our Notice of Collection here.

Current Winn employees should apply through this internal link.

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