Mail Clerk

Summary The position functions as a Mail Clerk in the Supply Chain Management Service. Incumbent provides support to the Martinsburg VAMC. To include patients, Community Based Outreach Centers (CBOC) and all levels of staff.

Responsibilities Duties may include but are not limited to:

Receives all facility mail from external sources, US Postal Service (USPS), United Parcel Service (UPS), Federal Express (FedEx), etc.

Utilizes electronic signature tracking system on all incoming packages for tracking purposes. Receives and separates facility internal mail for redistribution within the facility from mail to be delivered externally.

Follows all Federal guidelines when sorting mail, assessing all incoming mail and packages for threats, reacting immediately and appropriately to any unidentified substances or hazards.

Sorts mail for internal distribution by mail routing symbol and /or mail delivery point (MDP). Picks up and delivers mail to all delivery points in the facility. During the delivery round the incumbent assesses picked up mail for delivery to remaining points on the delivery schedule.

Assess urgency and sensitivity of incoming Express Mail, Priority Mail, overnight deliveries, hazardous and perishable materials for proper handling and delivery.

Prepares outgoing mail for processing by sorting into accounting groups, sub-grouping by class of service and further sorting by machinability - only after completion of sorting may mail then be metered.

Utilizes electronic addressing system to verify mailing addresses are valid, returning mail that is not deliverable to sending service.

Ensures metered mail machine contains appropriate amounts of postage to ensure no interruptions to mail service, notifying appropriate personnel within mandated time frames to allow sufficient time to have postage added to machine.

Drives to and from local Post Office(s) to retrieve and drop off US Mail in a van or box truck.

No special license is required. Valid state drivers license is required.

Sets up, operates, and monitors the printer and the letter folder to stuff the letters into correct envelopes, ensuring that the name and address are showing in the proper placement of the window envelope.

Other duties as assigned.

Work Schedule:
Full time. Monday through Friday 7:30am - 4:00pm.

Virtual:
This is not a virtual position

Position Description/PD#:

Mail Clerk/PD22007A Relocation/Recruitment Incentives:
Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report:
Not required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/26/2024. Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-04 position you must have served 52 weeks at the GS-03. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

General Experience:

You must have one year of general experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization.

Examples of general experience would typically include, but are not limited to:

progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled, Ability to process all mail, receiving and out going, in a timely and accurate manner.

Receives, pick-up, process, sort, distributes, and research "Critical", Time Sensitive, incoming/outgoing mail and understand the computer-enhanced capabilities of various equipment to be able to make minor format changes.

OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years above high school .

OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year of education above high school.

You will be rated on the following Competencies for this position:

Technical Competence Customer Service Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:

Must be able to lift a minimum of, but not limited to 501bs; to include lifting, bending, stacking, wrapping and loading printing equipment with necessary supplies to complete print jobs.

Work is primarily performed while standing, with occasional sitting, walking, bending, or carrying of light objects such as letter trays, files, etc.

Employee may walk long distances pushing/pulling mail carts or delivering express mail. Carts, bags and trays must be physically loaded into a vehicle for delivery to the Post Office.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note:
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

You can verify your education here:
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education

For further information, visit:
Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. The Fair Chance to Compete for Jobs Act (or the Act) prohibits the Department of Veterans Affairs (VA) from requesting applicant criminal history record information before extending a conditional or tentative offer of employment. In accordance with 5 U.S.C § 9202(c) and 5 C.F.R § certain positions are exempt from the provisions of the Act. Applicants who believe they have been subjected to a violation of the Act, may submit a written complaint within 30 calendar days of the date of the alleged non-compliance to VA at Applicant written complaints should include the following: Administration name: Veterans Health Administration (VHA) Office name, employee name and contact information or contractor who made contact (if known). Date of contact. Details regarding the job opportunity announcement applied to, and copies of any documents or other evidence related to the complaint. Visit Office of the Chief Human Capital Officer (OCHCO) for more information.

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