Event Manager| Kay Bailey Hutchison Convention Center
1 month ago
Overview
The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event; hire, train, schedule and supervise all event staff; oversee building security and interact with local public safety officials to ensure events run smoothly; coordinate communication between event staff/security and delegate assignments; be responsible for and ensure overall customer and lessee satisfaction and experience.
This role will pay a salary of $60,000 to $75,000.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
job expiresResponsibilities
- Acts as primary client contact during all phases of event management, ascertain client requirements for event set-up, security, ticketing, etc. to ensure event runs as requested.
- Directs, supervises Event Services Staff, to include Ushers, Ticket Takers, Security Personnel, EMT's, F&B & Guest Service Personnel, and outside contractors/3rd party vendors.
- Lead site visits with clients for all assigned events.
- Initiate and distribute required paperwork to communicate client requirements to appropriate facility Departments.
- Ensures facility rules, regulations, policies and procedures are enforced and adhered to.
- Anticipate problems and develop appropriate solutions. Investigates, analyzes and solves operations problems and complaints.
- Assists in inventory, order and maintenance of Event Services equipment.
- Prepares work-orders, event lay-outs, and post event notes for each event.
- Provide clear, concise, and timely communication of directives to department staff.
- Inspects completed work for conformance to standards.
- Observe and submits maintenance request orders for repairs and damages.
- Act as point of contact for events and provide clients with updates as necessary for each event.
- Monitor the compliance of standard operating procedures of the Event Services Department.
- Work with relevant departments to ensure the prompt invoicing of clients.
- Maintain safe, secure, and sanitary working conditions and leave work area in a clean and orderly fashion.
- Abides by all Human Resources Policies and Procedures.
- Serves as Manager on Duty as required during scheduled events.
- Other duties as assigned.
Qualifications
- Bachelor's degree in Hospitality, Management, Business, or related field, plus (3) three years of managerial experience in a convention center sector or equivalent combination of education and experience preferred.
- Work independently exercising judgment and initiative with minimal supervision.
- Maintain an effective working relationship with employees and others encountered through the course of employment.
- Excellent organizational, planning, and interpersonal skills.
- Good oral, written and computer skills.
- Ability to prioritize multiple projects.
- Ability to demonstrate problem-solving and communication skills.
- Organize and prioritize work to meet deadlines.
- Work effectively under pressure and/or stringent schedule and produce accurate results.
- Remain flexible and adjust to situations as they occur.
- Follow oral and written instructions and communicate effectively with others in both oral and written form.
- Operate standard office equipment and personal computer using MS Windows, MS Excel, MS Outlook, MS Word.
- Must be able to stand or walk for the duration of the shift and must be able to carry and lift according to industry standards.
- Supervisory experience required.
- Ability to work long and irregular hours that may vary to functions and may be include day, evening, weekends and holidays.
- Professional presentation, appearance and work ethic.
- Certified Meeting Professional (CMP) preferred.
- Experience in event management software (Ungerboeck) preferred.
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