Executive Assistant

1 month ago

Other US Location Pattern Full time

Job Description:

Are you obsessed with data, partner success, taking action, and changing the game? If you have a whole lot of hustle and a touch of nerd, come work with Pattern and use your skills to push one of the fastest-growing companies in the US to the top of the list

Pattern is the premier partner for global ecommerce acceleration and is headquartered in Utah's Silicon Slopes tech hub with offices in Asia, Australia, Europe, the Middle East, and North America. Valued at $2 billion, Pattern has been named one of the fastest-growing tech companies in North America by Deloitte and one of best-led companies in America by Inc. More than 150 global brands like Nestle, Sylvania, Kong, Panasonic, Sorel, Skullcandy, and Popsockets rely on Pattern's global ecommerce acceleration platform to scale their business around the world. We place employee experience at the center of our business model and have been recognized as one of America's Most Loved Workplaces.

We're hiring for an Executive Assistant This person will be the primary point of contact for internal and external constituencies on all matters pertaining to various members of Pattern leadership. The Executive Assistant will also organize and coordinate executive outreach and external relations efforts, and oversee special projects. We're looking for a creative individual who loves working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. This person should have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You'll also have the ability to work with large amounts of autonomy, running projects from conception to completion, and handling a wide variety of activities and confidential matters with discretion. This position will work onsite at our Lehi, UT office 5 days a week.

Frequently Asked Questions

What is a day in the life of an Executive Assistant?

  • Supports members of the executive team
  • Handles logistics for executive meetings—room scheduling, equipment, preparation of materials, note-taking, agenda, summaries of action items, etc.
  • Organizes and schedules appointments
  • Books travel arrangements for leadership and other International Executives
  • Manages task lists and priorities to ensure deadlines are not missed or forgotten
  • Manages sensitive information in a professional and confidential manner
  • Prepares for and hosts visitors
  • Assists in the preparation of reports
  • Maintains appropriate filing systems
  • Coordinates and executes company events
  • Provides general support to visitors
  • Acts as the point of contact for clients and vendors
  • Performs other necessary functions as assigned by executive members

What will I need to thrive in this role?

  • Bachelor's degree preferred
  • Computer proficient with MS Office products
  • Ability to pivot quickly and handle change with composure
  • Effective social interaction, verbal and written communication and organizational skills and the ability to perform a variety of tasks efficiently.
  • Strong analytical skills, detail oriented, self-motivated and proactive
  • High ethical standards and commitment to keep information confidential
  • Prior EA experience

Sounds great What's the company culture?

We are looking for individuals who are:

  • Game Changers- A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern's processes and outcomes.
  • Data Fanatics- A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.
  • Partner Obsessed- An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner's expectations and delivers results that exceed them, prioritizes the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.
  • Team of Doers- Someone who is a part of team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.

What is the hiring process?

  • An initial phone interview with Pattern's talent acquisition team
  • An onsite interview with EA manager
  • A video interview with a panel of department leaders
  • Reference checks
  • Offer

How can I stand out as an applicant?

  • Be prepared to talk about professional accomplishments with specific data to quantify examples
  • Be ready to talk about how you can add value and be the best addition to the team
  • Focus on mentioning how you would make a difference at Pattern
  • Be prepared to talk about any side projects related to data and analytics

Why should I work at Pattern?

Pattern offers big opportunities to make a difference in the ecommerce accelerator industry We are a company full of talented industry experts that evolves quickly and often, we set big goals and work tirelessly to achieve them, and we love our Pattern family. We also believe in having fun and balancing our lives, so we offer awesome benefits that include

  • Unlimited PTO
  • Paid Holidays
  • Onsite Fitness Center
  • Company Paid Life Insurance
  • Casual Dress Code
  • Competitive Pay
  • Health, Vision, and Dental Insurance
  • 401(k)

Pattern provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. #LI-CB3

Pattern is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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