Mail Ops Clerk

5 days ago

Springfield, Illinois, United States Amentum Full time

Amentum is looking for a Mail Ops Clerk to join our team in Springfield, VA.

Must have and maintain a Top Secret/SCI Government security clearance.

Primary duties include preparing incoming mail for distribution and processes outgoing mail. Distribute and collect mail, determine, and affix postage and maintain records on postage, registered mail and packages without direct supervision.

Additional duties include complying with and supporting established procedures to encompass inbound and outbound mail processing, including unclassified and classified mail up to and including TS/SCI and using proper handling procedures for all classified mail in addition to overseeing pickup and delivery schedules.

Responsibilities

  • Maintain Records: Postage Meter, FedEx Account, and Incoming/Outgoing Mail.
  • Verify statistical reports for accuracy and completeness Mitigate complaints from a variety of questions pertaining to procedures and operations.
  • Receive and process classified, controlled, and maintains accountability of mail packages.
  • Deliver classified mail and packages, unclassified business mail and packages.
  • Deliver UPS and Fed Ex packages as identified on the Mail Stop Listing.
  • Distribute and collect incoming mail then process and deliver outgoing mail.
  • Push a loaded mail cart up to the equivalent of four miles daily.
  • Notify customers when a signature is required for documentation of delivery.
  • Perform other administrative duties or verbal requests from management.

Courier Duties:

  • Drive a cargo van or light truck to deliver messages, documents, packages and mail to various business concerns or governmental agencies.
  • Required to drive in the Washington, D.C., metro area up to a 50 mile radius daily and up to 200 miles when circumstances require.
  • Assist in the proper handling of all media entering the facility including media that is hand-carried into the building or received through the Registry.
  • Obtain receipts for articles delivered and keep a log of items received and delivered and deliver items to offices and departments within a facility.
  • Perform miscellaneous errands, such as carrying mail to and from the post office and sorting or assisting in mail operation or registry duties.
  • Assist in the process of shipping & receiving for FedEx & UPS and other couriers.
  • Support mail handling personnel at the classified document registry at the TS/SCI level and assist in maintaining accountabilities for all classified documents and magnetic media.
  • Responsible for observing and reporting any vehicle problems to Fleet Manager, Maintain vehicle status report and Must obey all facility safety and traffic regulations.
  • Maintain logs of all appropriate actions IAW current policies and procedures.

Mail Metering Duties:

  • Determine, affix and record postage on mail packages by use of a postage machine.
  • Determining, affix and record postage on mail packages by use of the FedEx system.
  • Record postage in logbook for USPS and FedEx (Ground and Air)Verify customer manifest, generate shipping label and tracking number.

Registry Duties:

  • Responsibilities also include complying with and supporting established procedures to encompass inbound and outbound classified mail up to and including TS/SCI using proper wrapping and handling procedures for all classified mail in addition to overseeing pickup and delivery schedules.
  • Process classified FedEx/Registered mail and verifies the necessary documentation.
  • Verify the material classification to insure it can be shipped through FedEx/USPS Receive incoming packages from world-wide sources and determine recipient.
  • Notify NGA employees via SBU/NGA Net once a package is ready distribution Ship outgoing packages to other facilities world-wide and determine recipient.
  • Support mail handling personnel at the classified document registry at the TS/SCI level and assist in maintaining accountabilities for all classified documents and magnetic media.
  • Process incoming and outgoing Defense Courier Service material Top Secret and above.
  • Scanner Duties:
  • Scan all incoming outgoing media, including visual media up to 75 pounds in weight, for viruses and perform a "dirty word" search to ensure that no classified material inadvertently exits the Scanning Facility.
  • Must operate X-ray scanning equipment, mail containment hood ops (mail sniffers) and mail and letter opening equipment.
  • Open and inspect all mail using the containment hoods then close and attached an inspection sticker.
  • Willingness to accept risk: Although a remote possibility, must be willing to accept the risk of Chemical Biological Warfare (CBW) contact during mail handling.

Minimum Knowledge

  • Possess excellent verbal communication skills and conduct business with professional etiquette.
  • Experience in demonstrating flexibility in satisfying customer demands in a high volume, fast paced production environment.
  • Possess basic computer and keyboard skills.
  • Operate X-ray scanning equipment.
  • Operate mail and letter opening equipment.
  • Valid State Driver's License with no traffic violations within the last year.
  • Must be able to lift up to 50 pounds per package and maneuver up to 75 pounds.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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