Secretary (Office Automation)

4 weeks ago


Salem, Oregon, United States Department Of Veterans Affairs Full time
Summary

This position is located at the VA Medical Center in Salem, VA. The Secretary (Office Automation) provides administrative and support functions to the service. The Secretary will support the Chief, Medical Service, reporting directly to the Service Chief, with guidance provided by the Assistant Chief of Medicine and the Administrative Officer(s), Medical Service.



Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties include, but are not limited to:

  • Performs office automation duties using such software application as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics program.
  • Ensures entry, submission, and supervisory approval of required timesheets for both part-time and contracted staff as required.
  • Secures and maintains Contracting Officer's Representative (COR) certification a biannual basis.
  • Provides general clerical public contact support services, such as answering the telephone, referring visitors, or providing information about the office.
  • Maintains calendar of appointments of patients, meetings, conference calls, and scheduled leave as well as coordinate meetings, prepare travel papers, schedule conferences, and assist the program team with all administrative functions.
  • Receives schedules, refers, and contacts members of the staff, agency and persons outside the agency ranging from other government agencies to the general public.
  • Screens calls and personally answers calls when the requested information concerns routine and procedural requirements.
  • Schedules appointments, coordinates meetings, and/or schedules conferences.
  • Maintains appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to the meeting, and makes administrative arrangements as required.
  • Obtains and monitors the use of services, supplies, or equipment for the office.
  • Performs other duties as assigned.
Work Schedule: Monday through Friday, 7:45am to 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not Approved

Financial Disclosure Report: Not Required


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