Senior Assistant To, Grade E

2 months ago

Hempstead, United States Hofstra University Full time
Position Information

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title

Senior Assistant To, Grade E

Position Number

898424

School/Division

Hofstra College of Liberal Arts and Sciences-Natural Science

Department

Full-Time or Part-Time

Full-Time

Description

Reporting to the Chair of the Psychology Department, this position performs a full range of secretarial duties on a senior level for the School & Community PsyD and Clinical PhD within the Department of Psychology.

Responsibilities include, but are not limited to:
  • Prepares and maintains student files from admission to post-graduation.
  • Assists with collation of student grades, transcripts, incompletes, and externship/internship assignments throughout their time in the program.
  • Coordinates files for events related to the annual admissions cycle for both programs.
  • Assists with data collection and management as required for accreditation by the American Psychological Association and the National Association of School Psychologists.
  • Coordinates travel requests for faculty, graduate students, guest speakers, and job applicants.
  • Attends regular program meetings and prepares meeting agenda and related items in consultation with the program directors.
  • Maintains and updates program brochures, the Hofstra Bulletin, and the program web page.
  • Assists with communication with externship/internship sites and associated contracts and paperwork.
  • Assists with academic scheduling and registration assistance for graduate students in consultation with program directors.
  • Files required paperwork for graduation milestones (e.g., qualifying exams, dissertation proposals, final library deposit of dissertations).
  • Maintains records for fellowships, scholarships, and other financial aid awards.
  • Maintains alumni databases of each program for annual APA-related tasks including feedback surveys and outcomes assessment.
  • Responds to alumni requests for doctoral degree verification and other related tasks.
  • Performs other assigned duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.
Hours: Monday through Friday 9am to 5pm.

Subject to bumping.

Qualifications
  • Advanced proficiency in Microsoft Word, Excel, and Outlook required.
  • Proficiency with shared digital file organization via Microsoft OneDrive or equivalent.
  • Ability to prioritize multiple tasks and handle confidential and sensitive information with discretion.
  • Must be detail-oriented and a team player.
  • Excellent interpersonal, communication, organization, and problem-solving skills.
Preferred Qualifications
  • Proficiency with Qualtrics (or other survey software) and Adobe PDF forms/functions preferred.
  • Experience with one or more of the following software platforms or equivalents: Ellucian Banner, Chrome River, DegreeWorks/Navigate, Slate, and 25live.
  • Experience with LinkedIn and other social media platforms.
  • Familiarity with accreditation processes and graduate degree programs.
Special Instructions

Deadline

Open Until Filled

Date Posted

07/12/2024

EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range

$45,016

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Documents needed to apply

Required Documents

ResumeCover Letter (Including Salary Requirement)Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

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