Office Coordinator

1 month ago

Other US Location Gensler Full time

Your Role

Gensler seeking an Office Coordinator with local office management experience. As a Gensler Office Coordinator, it's your job to maintain and support operations of the office and leadership team. As the face of the office for internal team members and external visitors, you will provide a concierge level service for an unparalleled experience. We are looking for someone who will take pride in our beautifully designed workspace and want to play a key role in its upkeep. We are a supportive and friendly group committed to a thriving culture, diversity, and shared success. We are seeking someone who is highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of our team, taking ownership of key areas of our office, supplies, events coordination assistance, and facilities assistance. We offer an excellent benefits package and promote learning and career growth.
What You Will Do

  • Perform facilities management duties including coordination of office furniture and equipment, managing inter-office moves, serving as principal contact with building management for maintenance and security issues, and collaborating with regional finance on budget related issues
  • Maintain conference rooms, pantry, sample library, and front desk areas
  • Collect mail from mail room; receive packages and deliveries
  • Provide coverage of the reception desk during business hours
  • Ordering & stocking day-to-day office item (Stationary, snacks, coffee, tea, kitchen supplies etc.)
  • Prep for client meetings (water, coffee, catering, room set up and take down)
  • Coordinate and support external visitors (key card access, desk booking)
  • Support planning and booking for internal and external office events
  • Support IT/AV and printers as required and coordinate with regional resources
  • Provide administrative support for more complex tasks to relieve studio managers or staff of administrative details. May coordinate calendars, appointments, information to/from callers, file maintenance, office and other supply orders and mail
  • Prepare basic to moderately complex reports
  • May perform basic research and/or analytical tasks
  • Support the Office Managing Director with basic tasks (expenses, travel booking)
  • Assignments can range from routine to moderately complex in nature. Some work may follow established procedures while other tasks require deviation from standard practice necessitating discretion and judgement

Your Qualifications

  • High school diploma or equivalent; some college or Associates degree preferred.
  • 0-2+ years experience in an administrative, customer service, hospitality capacity.
  • Physical requirements include: walking and standing throughout the day, bending, pushing and pulling objects, lifting, up to 50 lbs.
  • Similar experience in a corporate environment and high standard customer service experience preferred.
  • Must be polished and professional.
  • Must be organized, self-motivated, and proactive.
  • Must be a friendly team player.

For consideration, please submit resume in PDF format.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our teams' diverse interests.

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

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