secretary (office automation)
2 weeks ago
Who may apply: This announcement is open to all U.S. Citizens
This Position is located in: Info & Tech Dir, Assess/Anal/Assign Office, ZTF.
This announcement may be used to fill similar positions in other Directorates.
Duties
- Prepares correspondence, reports, and other documents. Reviews work prepared by other clerical staff.
- Keeps supervisor's calendar and schedules appointments and meetings in accordance with instructions, coordinating with the supervisor as necessary.
- Receives visitors and phone calls. Determines nature of request and refers only those contacts needing staff attention. Routes calls and visitors based upon knowledge of programs and operations.
- Reads and processes incoming correspondence and material. Screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due.
- Makes travel arrangements based on travel intentions, known preferences of traveler and in accordance with travel regulations. Schedules transportation; hotel/ Government reservations; deals with security issues; prepares travel orders/vouchers.
- Uses a variety of office automation software in support of the organization.
- Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures.
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