secretary (office automation)

2 weeks ago


Atlanta, Georgia, United States Department Of Defense Full time
Summary

Who may apply: This announcement is open to all U.S. Citizens

This Position is located in: Info & Tech Dir, Assess/Anal/Assign Office, ZTF.

This announcement may be used to fill similar positions in other Directorates.



Duties
  • Prepares correspondence, reports, and other documents. Reviews work prepared by other clerical staff.
  • Keeps supervisor's calendar and schedules appointments and meetings in accordance with instructions, coordinating with the supervisor as necessary.
  • Receives visitors and phone calls. Determines nature of request and refers only those contacts needing staff attention. Routes calls and visitors based upon knowledge of programs and operations.
  • Reads and processes incoming correspondence and material. Screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due.
  • Makes travel arrangements based on travel intentions, known preferences of traveler and in accordance with travel regulations. Schedules transportation; hotel/ Government reservations; deals with security issues; prepares travel orders/vouchers.
  • Uses a variety of office automation software in support of the organization.
  • Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures.

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