State Fair Coordinator

Found in: beBee jobs US - 2 weeks ago

Saint Paul, Minnesota, United States TPTTwin Cities Public Television Full time

POSITION SUMMARY

Twin Cities PBS (TPT) manages a booth at the Minnesota State Fair from August 22 - September 2, 2024. Coordinators will work with the TPT Events Team to manage the booth, activations, and volunteers. Booth activities consist of family and children's activities and Nursing Nest (enclosed tent used for parents to nurse or feed babies). Shifts will be 6 - 8 hours and are predominantly outside, with shade and access to water and air conditions as needed.

Reporting to the Events Director, the State Fair Coordinator plays and exciting role in fulfilling the mission of community engagement at TPT. This is a visible role that requires a proactive, forward-thinking approach, the ability to partner and strategize with leaders, organize people, logistics and information, and ensure the TPT brand and values are at the forefront of every touchpoint. TPT is hiring five State Fair Coordinators to support the activation at the State Fair.

This position will be from July 29 through September 6 at approximately 30 hours a week. Applicants must be available at least 10 days between August 21 - September 2, including weekends.

Salary: $30/hour

MAJOR AREAS OF RESPONSIBILITY:

TPT at the MN State Fair:

  • Act as the point person for TPT's activation at the MN State Fair. Assists with management of events staff, volunteers, and contractors.
  • Assist with logistics, executions, and clean-up of TPT's booth at the MN State Fair.
  • Skills include event management, volunteer coordination, and partnership with external partners.
  • Interact with guests.
  • Manage pool of volunteers as first point of contact.
  • Assist with volunteer orientation and training.
  • Ensure volunteers are staffed to support TPT's booth at the MN State Fair.
  • Maintain accurate records and provide timely statistical and activity reports on volunteer participation.
  • Cultivate a fun, engaging, and balanced work environment.
  • Other duties as assigned.

QUALIFICATIONS

Required Experience

  • 2 - 3 years of previous project or event management experience.
  • 2 - 3 years of experience working in live events.
  • Experience and comfort in working with families and children's events.
  • A self-starter with strong ability to take initiative and work independently.
  • Experience with community events.
  • Ability to work outside traditional business hours - night and weekend time required.
  • Exception attention to detail.
  • Exceptional communication and organizational skills.
  • Must have strong creative problem-solving skills.
  • Ability to coordinate mobilize others.
  • Must have reliable transportation.
  • Must pass a background check, including driving record as this role may require driving a TPT vehicle.
  • Ability to safely lift and carry approximately 25lbs.
  • Ability to recognize and respond quickly and professionally to unexpected situations.

Preferred Experience

  • Working towards or completed a bachelor's degree in hospitality, Theatre, Stage Management, Event Management or other related fields.
  • 1+ years of experience working with volunteers.

Knowledge, Skills and Abilities:

  • Strong computer skills: Microsoft Office Suite - Outlook, Word, OneDrive, Teams, and the Adobe Creative Suite.
  • Strong Focus on audience and end user needs.
  • Strong organization and time management skills.
  • Excellent oral and written communication and interpersonal skills.
  • Excellent customer service skills.
  • Ability to work collaboratively and communicate effectively with all team members.
  • Ability to travel to Minnesota State Fair for most of the shifts.
  • Represent TPT with courtesy and professionalism.
  • Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.

We know that engaging, building trust, and making a difference relies on the collective wisdom and strength of a truly diverse organization. With this in mind, and as an equal opportunity employer, we encourage and strongly welcome candidates of all identities, lived experiences, orientations, and communities to apply.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)

Twin Cities Public Television is an Affirmative Action, Equal Employment Opportunity, Veteran and Disability employer.

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