ADMINISTRATIVE COORD l

4 weeks ago


Baltimore, Maryland, United States Johns Hopkins Medicine Full time

Join an amazing global healthcare organization

Excellent compensation package

Awesome benefits, including dependent tuition reimbursement

POSITION SUMMARY: Responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of data for projects and work in progress. Develops office procedures to ensure efficient and timely operations. Provide administrative support and perform general office management duties necessary in the efficient operation of an office or program.

  • Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary documentation, and other appropriate resources.
  • Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
  • Performs clerical duties including typing, filing, and completion of simple forms.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • May serve as the receptionist for the office, greeting visitors and applicants.
  • Answers phones, directs calls to appropriate individuals, and prepares messages.

COMPETENCIES:

  1. Education: High school diploma.
  2. Knowledge: Proficient with Microsoft Office Suite.
  3. Skills:
    1. Strong interpersonal skills are required to interact with Hospital administration, staff, patients and families, as well as to handle confidential and sensitive information.
    2. Demonstrated ability to identify, analyze and solve problems.
    3. Ability to plan, organize, complete and manage programs in the most efficient manner.
  4. Required Licensure, Certification: None
  5. Work Experience: 3 years of experience
  6. Machines, Tools, Equipment: Personal computer and office automation equipment

DIMENSIONS:

  1. Budget Responsibility: None
  2. Authority/Decision Making Level: Is able to make routine departmental decisions based on established guidelines/processes/practices.
  3. Supervisory Responsibility: No direct supervisory responsibility.

Problem Solving:

  • Must be able to solve routine departmental inquiries and requests.

Information Management:

  • Must be able to use and understand Hospital forms, requisitions, reports, etc.

Working Conditions:

  • Works in a normal office environment where there are limited physical discomforts due to temperature, noise, dust, etc.
  • Prolonged periods of sitting.
  • Must be able to lift 10 pounds at times.


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