Pre-Apprenticeship Program Coordinator

This position provides academic, career, and financial aid advising on Apprenticeship and Pre-Apprenticeship programs. This position will conduct the recruitment and selection process for pre-apprentices, report on grant outcomes, and provide retention activities, including: development of individual pre-apprenticeship success plans, progress monitoring, campus visitations, orientations, and program events. The individual in this position can also expect to be responsible for recruiting and working with employers interested in hosting interns and work-based learning opportunities, as well as supporting high school pre-apprenticeship programs and assisting with apprenticeship committee recruitments and outreach.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, you will be required to attach the following electronic documents:

• Resume
• Cover Letter
• Unofficial Transcripts – An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Essential Functions:

Program Development

• Assists in the development of objectives and goals for Pre-Apprenticeship Program admissions, registration, financial aid, job placement, and/or other related student service areas
• Develops and maintains systems to administer programs and evaluate effectiveness
• Conducts research and analysis of programs
• Reports on grant outcomes
• Develops program documentation and conducts training to communicate new and/or updated policies and procedures
• Assists with Pre-Apprenticeship Program budget development and monitoring

Student Progress & Success

• Meets with each student quarterly or as needed to monitor progress, problem solve and makes appropriate referrals
• Serves as a liaison and advocate for students and submits documentation to outside partners for industry certificate
• Maintains appropriate case notes and documentation in program database of contact with each participant and gathers necessary information for reporting requirements.
• Arranges employer opportunities and arranges/provides for transportation.
• Collaborates with College Access Programs staff, Career coaches and other college departments to create a supportive atmosphere.
• Develops and coordinates presentations regarding program services, qualifications, and requirements.
• Coordinates completion events and assists with access to grant funds for clothing and equipment for students based on the trade.
• Provides academic, career, transfer, financial aid and personal advising to students in Pre-Apprenticeship Program regarding: classes, financial aid, admissions, registration, apprenticeships programs, student success resources; community resources and services, and strategies for success
• Develops initial Pre-Apprenticeship Plan with each student addressing both long-term and short-term academic goals and assists students with planning to accomplish goals; modifies plan with student as needed.

Program Support

• Designs and uses marketing materials for participant and employer recruitment.
• Recruits employers for work-based learning sites
• Designs program activities, including annual calendar
• Participates in annual planning process and evaluation of program services
• Authorizes placement and removal of holds on student accounts
• Supports the APR 101, Trade Skills Fundamentals instructors and outside training, including OSHA 10 and CPR certification

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

Bachelor's Degree

-AND-

Two years of progressively responsible related experience

-OR-

Associate's Degree

-AND-

Five years of progressively responsible related experience

-OR-

Any combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Core Competencies:

• Knowledge of at-risk students and their needs
• Excellent oral, written, and listening communication skills
• Demonstrated organizational skills
• Ability to work independently and as a member of a team
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Experience advising low-income and/or first-generation students at the community college level
• Experience with Career and Technical Education, Pre-Apprenticeship or Apprenticeship
• Experience developing and marketing CTE programs for target populations
• Bilingual English/Spanish

TERMS OF EMPLOYMENT

• This is a 100%, 12-month classified assignment of the C1 band and grade
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS , and ; and OAR and Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at , 4000 Lancaster Dr. NE, Salem OR

Persons having questions or concerns about Title IX, which includes gender based discrimination, sexual harassment, sexual violence, interpersonal violence, and stalking, contact the Title IX coordinator at , 4000 Lancaster Dr. NE, Salem, OR 97305, or Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, To request this publication in an alternative format, please call

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