Administrative Support Specialist

1 week ago


Ewing, Missouri, United States Infinity Flight Group Full time

Infinity Flight Group is seeking a detail-oriented, proactive and highly organized Administrative Support Specialist who is capable of managing multiple priorities simultaneously. The successful candidate will be responsible for a variety of administrative and support tasks for departments across the company to ensure the success of all stakeholders.

Key Responsibilities:

Time and Attendance Tracking
Monitor and maintain accurate records of employee attendance and time tracking.
Prepare and submit time and attendance reports as required.

Training Records Oversight
Maintain and update training records for all employees.
Ensure compliance with training requirements and certifications.

New Employee Onboarding
Facilitate the onboarding process for new employees, including orientation and training.
Prepare and distribute onboarding materials.

Office and Administrative Tasks
Perform general office duties, including answering phones, managing correspondence, and scheduling meetings.
Assist with document preparation, filing, and record-keeping.

Office Inventory and Supply Tracking
Monitor and manage office inventory, ensuring adequate supplies are available.
Coordinate the ordering and stocking of office supplies.

Filing and Record Management
Maintain organized and efficient filing systems for both digital and physical documents.
Ensure all records are up-to-date and easily accessible.

Management of Outside Office Vendors
Coordinate with external vendors and service providers.

Manage vendor contracts, agreements, and relationships.
Specific Support Tasks for Multiple Departments
Provide specialized administrative support to various departments as needed.
Assist with department-specific projects and tasks.

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