program analyst

Found in: beBee jobs US - 3 weeks ago

Helena, Montana, United States Department Of The Army Full time
Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE BARGAINING POSITION.


This position is for a PROGRAM ANALYST, Position Description
T5825400 and is part of the Montana Army National Guard, G9.

(PD can be obtained from HRO.)

Selected candidates will NOT be required to be a member of the Montana Army National Guard.

Selecting Official:
LTC Fowler

Also Advertised:
MT T CAT 1-6, Veterans' Preference DOES NOT apply.)

Duties

This position is located in a State Headquarters directorate or division level office.

The purpose of this position is to serve as the analyst and consultant for the management and administration of programs within the directorate or division.

Serves as key coordination point for all program requirements. This work requires knowledge of management principles, organizational theory, and techniques of analysis.

Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.

Reviews, evaluates, and analyzes obligations and expenditures. Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC).

Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload, and scheduling, and valuates deviations from standards, plans, and estimates to determine cause and impact on missions.

Assists management in interpretation and utilization of reports and information provided. Develops various visual media to present trends, performance status, capability, and related management information.

Aids functional areas in identifying areas of record documentation and procedures that can be streamlined, combined, or improved and initiates methods to operate under the new or revised system.

Implements management control plans.

Provides recommendations to subordinate organizations for proper management of programs. Recommends funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded. Adjusts allocations as needed. Report expenditure status to management and National Guard Bureau (NGB) as required. Based on budget guidance received from higher headquarters, develops an annual budget for programs. Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations.

Anticipates requirements for program funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls.

This requires close coordination with major subordinate commands and comptroller personnel, and an in-depth understanding of the status of the projects and contracts, their completion status, and their significance to ensure that the recommendations made will allow for the successful completion of management programs.

Reviews the status of program milestones requests payment of funds after it has been determined that the requirements have been properly satisfied.

Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance. Works concurrently with management to develop state program policies and procedures. Provides advice and assistance to management on accountability and legality of operating programs. As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to. Conducts training for proper management and accountability of programs. Assists management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget.

Reviews data on program requirements (e.g., manday requirements, commercial transportation requirements, temporary employment requirements, etc.) to support and justify each separate program by appropriation/activity.

Develops and prepares current year program spreadsheets. Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments.

Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures.

Ensures resources are available and are being properly and effectively expended to support program objectives. Monitors and tracks obligations and expenditures throughout the execution phase. Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments. Formulates and reviews all Annual Funding Guidance/Programs ensuring obligation authority is not exceeded and budget adjustments are properly staffed. Review trends and performs analysis of separate budget activities then provides information to management. Projects requirements for program requirements. Validates and refines inputs which have fluctuated. Monitors daily expenditure rates associated activity programs. Reviews daily and monthly funding documents to determine if updates are correct or require further action.

Develops, collects, and maintains various historical data used to initiate planning, programming and execution of current and future training and operations programs.

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