Science Program Administrator
4 weeks ago
Science Program Administrator
Position Overview:
The Science Program Administrator will be responsible for managing various aspects of the scientific program content for AAS and AAS-affiliated meetings. The Administrator will manage the submission process for abstracts for meetings, manage the online and printed publication of the meeting programs, and manage all proposals for meeting sessions. The Administrator will work as part of the AAS Meeting Services team and will work closely with AAS volunteer leadership to manage scientific meeting content.
Responsibilities :
Serve as primary contact with MiraSMART support staff, AAS Vice Presidents (VPs), and volunteer science organizing committees (SOCs).
Provide support and corporate knowledge to AAS VPs and SOCs during the science program planning process.
Set up the MiraSMART systems for each AAS and AAS-affiliated meeting.
Provide oversight of abstract submissions, including providing direct customer support.
Manage the abstract sorting process by preparing abstracts for sorting, procuring and coordinating volunteer sorting staff, providing training to sorters, and conducting post-sorting abstract processing in MiraSMART.
Manage the production and updating of online meeting programs and coordinate publication of applicable print meeting programs for all AAS and AAS-affiliated meetings.
Manage submissions of proposals for meeting sessions (such as special sessions, splinter meetings, workshops, town halls, and meetings-in-a-meeting), including providing direct customer support for submitters].
This position offers a competitive salary, professional development opportunities, and a supportive work environment. If you are passionate about science and have the skills to excel in this role, we encourage you to send your cover letter and resume to to apply.
Benefits:
403(b) matching
Medical insurance
Dental insurance
Vision insurance
Health Savings Account
Employee Assistance Program
Flexible Spending Account
Commuter benefits
Paid Time Off
Schedule: Monday to Friday in the office
Requirements:
Bachelor's degree
Minimum of five years of experience in non-profit meeting planning
Proficiency with Windows operating system and a variety of software programs (i.e., MS Word, MS Excel)
Knowledge of an Online Abstract Submission and Invitation System
Ability to work in a team environment and independently
High level of professionalism and integrity
Excellent written and verbal communication skills
Strong customer service skills
- Ability to travel
Preferred: Knowledge of iMIS and Web content management (Drupal and HTML)
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