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Project Coordinator

4 months ago

Orlando, Florida, United States Conti Federal Services Full time

Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back 115 years, Conti Federal specializes in disaster preparedness and recovery, classified and secure construction, critical infrastructure, and environmental remediation. We offer world-class service to our clients while remaining committed to our core values of safety, integrity, and compliance.

With offices located worldwide, the Conti Federal team prides itself on its diversity and inclusion and promotes an entrepreneurial and energetic atmosphere. We are looking for a candidate with a can-do attitude who wants to join our growing team, which is filled with boundless professional opportunities and career progression. We are committed to individual career development by offering a challenging yet learning-oriented culture that seeks to retain and promote from within the organization.

If you are looking to join a fast-paced and dynamic company, we want to hear from you

To learn more about Conti Federal, please visit

General Position Description

The Project Coordinator is an integral part of the Finance team reporting to the CFO. The position is responsible for supporting the Project Manager(s) in job financial reporting and analysis and ensuring the project documentation including all required correspondence is properly completed and filed for ease of reference. This role is responsible for entering all subcontracts, purchase orders and change orders into the ERP and Project Management systems, sending to the subs and vendors, and ensuring these documents are signed and returned. The role is also responsible for ensuring the appropriate documentation is in place and submitted to the client for accurate and timely payment.

Responsibilities

  • Assists the Project Manager in the review of costs and timely and accurate completion of month end financial reporting packages and forecasts.
  • Assists the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, application for payment, subcontract agreements, purchase orders, and labor cost reports.
  • Ensures the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow.
  • Finalizes monthly invoices with the Project Manager
  • Assists the timely preparation of submissions for as-builts, vouchers, extras, and claims.
  • Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
  • Ensures all documentation is clear, concise, and accurate so all departments and employees can reliably use this information.
  • Assists in the execution of the required documentation for clients, subcontractors, and for internal company procedures.
  • Maintains meeting minutes and follows up with the team regarding status of action items.
  • Ensures all Owner required information is timely and accurately submitted to avoid project delays.
  • Identify and contribute to the implementation of process and control enhancement including documentation of work instructions with a focus on continuous improvement.
  • Assists and ensures PM has all information needed to submit a Client Modification. Once completed the PC ensures that all documentation is fully executed and includes the CFS internal document. Qualifications
  • For Security Clearance Requirements – must be a US Citizen, as required.
  • Experience using the Army Corps of Engineers RMS and NAVFACs eCMS systems a plus.
  • Solid time management and organizational skills with ability to meet deadlines.
  • Strong proficiency in Microsoft Excel.
  • Ability to work on a fast-paced team with changing priorities, including the ability to handle multiple projects, prioritize, and produce timely and high-quality work with a high degree of attention to detail even under pressure.
  • Independent/flexible problem-solver with the ability to adapt as the business grows.
  • Strong communication and interpersonal skills to interact with various levels of management and build strong relationships.
  • Hands-on Bookkeeping Experience preferred. Pay/Benefits Conti Federal offers great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well. All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire. Conti Federal is an Equal Opportunity Employer.