Assistant Project Manager

2 months ago

Remote, Oregon, United States Applied Systems Full time

Job Description
Applied Systems, Inc., a worldwide leader in insurance technology, is currently looking for a Technical Strategic Assistant Project Manager to join our Strategic Services team. In this role, you will be responsible for assisting the Project Managers and Program Director for our complex software implementation projects from conception to completion, with a focus on note taking, process analyzing meeting scheduling, and communicating regularly with internal and external stakeholders.
You will be responsible for assisting in project strategy, initiating, planning, executing, monitoring, and full delivery, while ensuring the project remains within budget, meets financial goals, and maximize billable hours.
What You'll Do

  • Assist in the administrative tasks required to create and execute the project plan, including scope, budget, and timelines.
  • Identify project risks, issues, and dependencies and develop mitigation plans
  • Collaborate with cross-functional teams to ensure successful project outcome
  • Assist in the development and maintaining of project schedules, status reports, and project dashboards.
  • Communicate project progress to stakeholders and leadership team
  • Build and maintain relationships with key stakeholders to ensure project success
  • Ensure adherence to project management methodologies and processes, including agile methodology.
  • Ensure compliance with regulatory and legal requirements
  • Manage billable hours and financials to ensure projects remain within budget, meet financial goals, and maximize billable hours. This includes monitoring team time tracking, forecasting project costs, and managing project expenses
  • Serve as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy

What You'll Need to Succeed
We're looking for someone who:

  • Ability to work 100% remotely, or from an Applied Systems office.

Your experience should include some or all the following:

  • Bachelor's degree in Computer Science, Management Information Systems, or related field
  • 5+ years of project management experience including ability to manage technical projects through the full software development lifecycle
  • Experience managing complex software development projects
  • Strong technical background and understanding of software development methodologies, tools, and techniques
  • Proven ability to lead cross-functional teams and work collaboratively with stakeholders
  • Excellent communication and interpersonal skills
  • Strong analytical and problem-solving skills
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Experience managing billable hours and financials, including team time tracking, forecasting project costs, and managing project expenses
  • Proven ability to quickly earn the trust of sponsors and key stakeholders; set direction and approach; resolve conflict; deliver tough messages; execute with limited information and ambiguity

If you have a passion for leading technical projects in a dynamic environment, delivering successful outcomes, and managing billable hours and financials, we encourage you to apply for this exciting opportunity with our Applied Solution Services team.
What You'll Gain
Benefits from Day One

  • Health insurance plans, dental, and vision
  • Wellness incentives
  • 401(k) and/or RRSP retirement savings plans with employer match

Work-Life Balance

  • Competitive paid vacation time and a free day for your birthday
  • Personal/sick time
  • Paid holidays
  • Flex Time
  • Paid parental leave (U.S. candidates)
  • Volunteer time off

Empowering Career Growth and Success - We invest in talent, care about our people and are empowered by the results of our work. We grow our teams from within and give our employees opportunities to advance.
What We Value
We strive for excellence at every turn to be the best at what we do. We invest in talent, care about our people and are empowered by the results of our work. We fulfil the promise of insurance - safeguarding and protecting what matters most in people's lives. And there is no more important job than that.
Our focus on the workforce, workplace and marketplace gives us a qualified individual in an environment in which they can be productive while we maintain our position in the industry. To help drive that change toward a vibrant, modern workplace, we have employee-driven networks with commonalities in ethnicity, gender, sexual orientation and military status.
Who We Are
For more than 35 years, Applied Systems has created innovative technology for the global insurance industry. Today, we are a rapidly growing software leader that is revolutionizing the way agencies and brokerages succeed.
We are smart and curious people in a tech-first environment that champions bold and powerful thinking. We are transforming a complex industry through digitization, automation, and innovative new partnerships. Together we are driving the industry fearlessly forward.
It's an exciting time at Applied. You can do big things here, in an environment that supports creative thinking and bold ideas. Visit for more information on how you can challenge what's possible.
EEO Statement
Applied Systems is proud to be an Equal Employment Opportunity and Affirmative Action Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don't discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.
#LI- Remote

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