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Administrative Associate Senior

3 months ago

Broomfield, Colorado, United States BAE Systems Full time
Job Description US CITIZENSHIP REQUIRED
#LI-SMOOT
Join us and be part of the National Space team, providing comprehensive administrative support to multiple programs.

The selected candidate will provide a full range of administrative work assignments for multiple program teams. We are looking for an ambitious Administrative Associate, who is driven, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

The National Space Strategic Business Unit works with members of the intelligence and defense communities to deliver space systems that drive mission success and provide resilient mission-level solutions to meet the customer's greatest challenges.

What You'll Do:
  • Provide a wide variety of complex administrative tasks, for programs and associated program team members in the National Space organization.
  • Document procedures, prepare reports, compile data for analysis, coordinate activities, investigate and resolve problems.
  • Maintain databases, records, spreadsheets; update and track budgets; prepare various schedules and perform data entry, etc.
  • Prepare written documents, communications, and presentation materials for meetings and presentations.
  • Maintain program calendars and schedule meetings in Outlook.
  • Arrange meetings with internal and external customers.
  • Set-up and support meetings; keep minutes as necessary.
  • Greet external visitors.
  • Order catering for meetings.
  • Make conference room reservations.
  • Prepare various paperwork in support of program needs.
  • Coordinate office moves for new and current program team members.
  • Assist with incoming phone calls.
  • Make travel arrangements and reservations.
  • Prepare travel and business expense reports using Deltek.
  • Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
  • Maintain various tracking databases in Excel.
  • File and retrieve records, folders, or other materials.
  • Coordinate events and training for the Strategic Business Unit (SBU).
  • Work with highly confidential information.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
  • Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:
  • Work is performed in an office environment, laboratory, cleanroom, or production floor.
Hourly Rate: $ $31.13Required Education, Experience, & Skills
  • High School diploma or equivalent plus 6 or more years of related experience.
  • Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • A current, active TS/SCI security clearance with CI Polygraph is required.
  • Must have extensive computer knowledge (Microsoft Office Applications) and high-level administrative skills.
  • Ability to work with considerable independence and as part of the team.
  • Must have ability to work under pressure and handle multiple assignments concurrently.
  • Demonstrated decision making based on knowledge of organization policies and procedures, and the Director's requirements.
  • Ability to maintain confidentiality concerning sensitive information is required.
Pay Information
Full-Time Salary Range: $ $64750

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.