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office secretary ii

2 months ago

Washington, Washington, D.C., United States State of Maryland - DPSCS-Maryland Correctional Institution-Hagerstown Full time

Introduction

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'Together, we are building a stronger Maryland.'\r
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-� Governor Wes Moore\r
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Do you want to join a dynamic, innovative team? Join one of the State of Maryland's largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS) When you work at DPSCS, it's an opportunity to support and impact our large workforce, help ensure the public safety of Maryland's residents and change the lives of returning citizens.\r
Visit our website to learn more about the work we do�\r

GRADE

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LOCATION OF POSITION

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Washington County\r
Maryland Correctional Institution - Hagerstown\r
18601 Roxbury Road\r
Hagerstown, MD 21746\r
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This position is not eligible for telework.\r
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POSITION DUTIES

To provide clerical support to the Case Management Department's Manager and two Case Management Supervisor, including routine and specialized, complex secretarial services.\r
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Attend Case Management staff meetings, record and distribute meeting minutes\r
Assist Office Supervisor with Home Detention considerations which involves having incarcerated individuals medical and psychological completed for all Case Managers\r
Certified to update various screens on OCMS as needed\r
Respond to inquiries from telephone callers and visitors, redirect calls or provide formation, which requires detailed knowledge of the institutions rules, regulations and procedures\r
Assist Office Supervisor in forwarding incarcerated individuals records to the Attorney General's office and DPSCS Headquarters\r
Secretary for four (4) Case Managers which consists of two (2) Housing Units\r
Process newly arrived incarcerated individuals base files in accordance with the DCD , Appendix 1\r
Handle all filing of incarcerated individuals' correspondence and documents in incarcerated individuals' base file\r
Respond to telephone inquiries from various Courts, Attorneys, State Agencies, Law enforcement agencies, visitors, etc., which requires confidential, detailed information\r
Pick up, sort, open and distribute mail to the appropriate people in the department and also within the institution\r
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MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience: Two years performing secretarial or clerical work involving typing duties. \r
Notes: \r
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.\r
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. \r
3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.��\r

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualification(s).�Include clear and specific information on your application regarding�your qualifications.\r
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Possess a working knowledge in the databases from OCMS\r
Experience in performing secretarial or administrative duties for a criminal justice agency or law office/legal firm\r
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SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.�\r

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.�\r
All information concerning your qualifications must be submitted by the closing date.�We will not consider information submitted after this date.�Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the�eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.\r
CLICK ON THIS LINK FOR MORE DETAILS:�STATE OF MARYLAND BENEFITS\r
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FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable�to apply online, the paper application and supplemental questionnaire may�be emailed to or faxed to Paper application materials must be received in our office by the closing date�for the recruitment.\r
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If you are submitting additional information, the preferred method is�to upload it with your application. All uploaded additional information�must be received by the closing date and time. If you are unable to upload, please email the requested information to �referencing the recruitment number in the subject line, or fax to� �(providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only�additional materials that are requested will be accepted for this�recruitment.\r
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For questions regarding this recruitment, please contact the Department�of Public Safety and Correctional Services, HRSD-Recruitment Division at \r
Brittney Liles\r
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If you are having difficulties with submitting your online�application, please contact the DBM Recruitment and Examination Division at� or \r
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We thank our Veterans for their service to our country.\r
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People with disabilities and bilingual candidates are encouraged to apply.\r
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As an equal opportunity employer, Maryland is committed to�recruiting, retaining, and promoting employees who are reflective of the�State's diversity.\r