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Permitting Compliance Manager

3 months ago

New York, New York, United States Mace Full time

Position Status: This opportunity is for a bid, so it is not yet a secured role. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

We are hiring an ambitious and forward-thinking permitting compliance manager - rail/infrastructure to join our established and growing team in New York.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well:

You will be a leading advocate of Mace's value of Safety First, and be accountable for leading and maintaining exceptional safety, quality, cost, programme, sustainability and project compliance standards.
You will possess advanced technical expertise in local Health and Safety rules and regulations relevant to project portfolio.
You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people you manage.

Client focus - Deliver on our promise:

You will lead the delivery of key assignments and defined business areas, providing strategic direction and monitoring delivery aligned with overall vision and objectives.
You will be the relationship owner and primary contact for Mace executive team engagement, and responsible for ensuring efficient governance to achieve our strategic priorities.
You will be responsible for key client relationship management, and converting the client's vision into a deliverable onsite plan.

Integrity - Always do the right thing:

You will have full budgetary oversight and ensure operations are fiscally and ethically viable, and meet organisational and legislative compliance obligations.
You will directly influence long term development of strategy for a function or Business Unit (BU), creating a sustainable business future.
You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create opportunity for our people to excel:

You will mentor, coach, and develop your project team and provide an environment to share knowledge and experience.
You will actively network, innovate, and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.
You will provide expert technical advice and leadership support to Delivery Teams, creating a culture of ownership, promoting roles and responsibilities.

You'll be responsible for:

Permitting and Regulatory Compliance

Permitting Process Management: Managing the end-to-end permitting process, ensuring all necessary permits are obtained in a timely and efficient manner.
Regulatory Compliance: Ensuring compliance with all relevant local, state, and federal regulations, maintaining up-to-date knowledge of regulatory changes and requirements.

Application Preparation and Submission

Comprehensive Applications: Preparing and submitting detailed permit applications, ensuring accuracy, completeness, and compliance with regulatory standards.
Documentation Management: Maintaining meticulous records of all permit applications, approvals, and correspondence to ensure transparency and compliance.

Stakeholder Collaboration and Communication

Cross-Functional Collaboration: Working collaboratively with project managers, legal, environmental, and other stakeholders to ensure comprehensive support and compliance for all permitting activities.
Stakeholder Communication: Providing clear and consistent communication with internal and external stakeholders, ensuring they are informed of permitting requirements, statuses, and any changes.

Monitoring and Reporting

Compliance Monitoring: Establishing and maintaining effective monitoring systems to ensure ongoing compliance with permit conditions and regulatory requirements.
Regular Reporting: Preparing and presenting detailed reports on permitting compliance, project statuses, and any issues or delays to stakeholders.

Risk Management and Issue Resolution

Risk Identification and Mitigation: Identifying potential risks related to permitting compliance and implement strategies to mitigate these risks effectively.
Issue Resolution: Proactively addressing and resolving any issues or delays in the permitting process, ensuring minimal impact on project timelines and objectives.

Continuous Improvement and Innovation

Process Improvement: Identifying opportunities for process improvements in permitting compliance, developing and implementing strategies to enhance efficiency and effectiveness.
Innovation in Practices: Staying informed about the latest trends, regulations, and best practices in permitting compliance, applying new insights to improve organizational practices.

Training and Guidance

Staff Training: Providing ongoing training and guidance to staff and stakeholders on permitting requirements, compliance standards, and best practices.
Expert Advice: Serving as a subject matter expert on permitting compliance, offering advice and counsel to project teams and other stakeholders.

Environmental Responsibility

Sustainable Practices: Collaborating towards the goal of net zero carbon transition, ensuring that permitting processes support and promote sustainable practices and the proactive management of associated carbon emissions and reductions.

Strategic Contribution

Strategic Alignment: Ensuring permitting activities align with organizational goals and strategies, contributing to the successful execution of projects and initiatives.
Outcome Evaluation: Evaluating the outcomes of permitting processes, providing insights and recommendations for future projects and improvements in compliance practices.

Supplier and Contractor Management

Supplier Performance: Managing relationships and performance of suppliers and contractors, ensuring they meet permitting requirements and deliver quality, timely, and compliant services.
Quality Assurance: Ensuring all supplier and contractor engagements meet the organization's standards for compliance and efficiency.

You'll need to have:

Proven experience in reporting, data analysis, and presentation development.
Strong proficiency in data analysis tools and software (e.g., Microsoft Suite, MS Project, Primavera P6 Scheduling Software).
Excellent oral and written communication skills.
Experience in managing relationships with key stakeholders.
Authorization to work in the United States.

You'll also have:

Bachelor's degree in construction management, or a related field. A combination of education and experience will be considered.
Experience in permitting management for federally funded multibillion dollar capital construction projects, programs, and/or portfolios.
Experience in the construction industry.
Experience working with NJT, MNRR, LIRR, NYCT, and MTA.

Mace North America offers the competitive benefits such as:

Health, dental, and vision insurance, including an option with a health savings account
Flexible spending accounts (healthcare, dependent care and transit and parking where applicable)
Disability insurance
Life insurance and accidental death and dismemberment
401(k) plan
Paid time off
Paid holidays
Continuing education program
Professional licensure and society memberships

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.


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