Administrative Officer

4 days ago

Washington, Washington, D.C., United States USAJobs Full time
Duties


This position serves as an Administrative Officer in the American Folklife Center (AFC), Special Collections Directorate (SCD), Researcher and Collections Services (RCS) within Library Collections and Services Group (LCSG) at the Library of Congress.


The incumbent reports to the AFC Director and is responsible for carrying out a variety of administrative tasks in support of the Division's mission while providing direct support to the supervisors and staff.


The employee has a confidential working relationship with the Director, and the Director is significantly involved in labor-relations by regular attendance at meetings where labor-management relations are discussed.


With the supervisor's assistance, performs and monitors administrative management requirements, including applying administrative policies and procedures, interacting with Library systems such as Momentum, eManagement, EmpowHR, WebTA, Serena, Service Now, Confluence, and E2 to handle financial transactions, leave, personnel, travel, training, and other staff requirements.

Assists with official travel arrangements for staff, in consultation with supervisors and travel officials at the Library.

Works directly with leadership to organize travel logistics connected to in-person meetings of key stakeholders, such as the AFC Board of Trustees, that take place in Washington D.C.

and around the country.


Serves as the organization liaison with Financial Management Directorate (FMD) and the Employee Resources Management and Planning (ERMP) Division, and in some instances the Human Capital Directorate (HCD).

Assists in performing liaison human resources administrative support for the Center and subordinate sections.

Provides guidance to managers and supervisors in human resources matters involving staffing, classification, leave administration, employee relations, and training issues.

Assists managers and supervisors with recruitment by preparing necessary documents and providing guidance on proper procedures and policies.

Coordinates and prepares personnel actions, tracks the status of various personnel actions from origination to conclusion in areas relating to human resources management in order to ensure that suspense dates are met, that employees are paid properly, that employees are at the proper step and within proper leave categories, etc.


Serves as a Contracting Officer's Representative (COR) and provides support to the Division's other CORs in preparation of purchase requisitions, recommendations for engaging experts and consultants, and Requests for Proposal (RFPs), which are administered by the applicable organizational component to assure adequacy of proposed resources.


Identifies, considers, and assists in resolving procurement administration problems of a routine nature, such as reviewing paperwork and following up to resolve minor glitches that delay procurements.


Assists in coordinating administrative tasks in support of established requirements for supplies, property management, or office moves such as setting up and maintaining systems to control the purchase and use of supplies.

Performs administrative duties to support the coordination of office moves, office construction, and other facility improvements. Works with other offices to arrange and coordinate such activities.


Acts as liaison to other managers and staff within the applicable organizational component and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions.

Addresses questions related to office services and new projects. Assists in the resolution of complex program or administrative issues or problems. Independently addresses issues or questions based on precedent and procedure. Has regular contact with Library of Congress staff, managers, and officials at all levels of authority.

Performs other duties as assigned.

The position description number for this position is

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Requirements

Conditions of Employment
  • Library of Congress employees are prohibited from using illegal drugs, including marijuana.

The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library.

In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to perform administrative management functions. **Knowledge of budget, financial, procurement and contracting administration practices, and procedures. **Ability to communicate in writing.

Ability to utilize computer technology and applications.

Ability to interact collaboratively with others in order to provide consultation and liaison services.

Ability to communicate effectively other than in writing.

Additional information


Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

For more information, please see:
Vetting Process

This agency provides reasonable accommodation to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please email The decision on granting reasonable accommodation will be determined on a case-by-case basis.


Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position.

The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs.

The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application.

Certification from health care providers are not accepted.

For more information contact the Library's Office of EEO/Diversity Programs at or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.


The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government.

As such, all positions are in the excepted service.


The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date.

However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.


Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.

Those applying for 5-point preference must submit Member Copy 4 of your DD 214.

Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.

If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

  • Support Services Specialist

    1 week ago

    Washington, Washington, D.C., United States Office Of The Chief Administrative Officer Full time

    Making a Difference: HUD's MissionHUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build...

  • Office Administrator

    2 weeks ago

    Washington, Washington, D.C., United States PCHCS - HOME CARE SERVICES Full time

    Job Summary:Duties: Manage the front desk by greeting visitors and answering calls promptly Coordinate and oversee payroll processes Supervise administrative staff, providing guidance and support as needed Handle scheduling and calendar management for meetings and appointments Assist with budgeting tasks and financial recordkeeping Maintain employee records...

  • Probation Administrator

    2 weeks ago

    Washington, Washington, D.C., United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Probation Administrator Court Name/Organization: Administrative Office of the U.S. Courts

  • Administrative Officer

    2 weeks ago

    Washington, Washington, D.C., United States US Offices, Boards and Divisions Full time

    Duties:The Administrative Officer: Supervises all support staff personnel in the OAAG with tasks to include: engaging with senior leadership to define and clarify requirements, developing and assigning work, providing feedback on work products, training and developing staff, promoting teamwork, recognizing accomplishments, and conducting staff meetings to...

  • Supervisory Administrative Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Supervisory Administrative Specialist Court Name/Organization: Administrative Office of the U.S. Courts

  • Office & Accounts Administrator

    1 week ago

    Washington, Washington, D.C., United States Senate Full time

    This is lead administrative and accounting work supporting the administrative office, financial operations, and system administration for the Senate Stationery Room. Work involves performing all accounts payable, accounts receivable, and general ledger reconciliation functions; assisting Keeper of Stationery with system support and accounting operations;...

  • Security Office Administrator

    4 weeks ago

    Washington, Washington, D.C., United States Legislative Branch Full time

    SummaryThe Secretary of the Senate's Office of Senate Security is seeking a Security Office Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at Duties This is a career ladder position in the Office of Senate Security under the Secretary of the Senate. An individual selected for the career...

  • Chief Administrative Officer

    1 week ago

    Washington, Washington, D.C., United States USAJobs Full time

    DutiesThe incumbent will be responsible for planning, organizing, implementing and administering Commission programs for office space management and utilization, building operations and maintenance, security operations, information security, automotive transportation, property management, requisitioning and maintenance of office supplies and equipment,...

  • Director, Office of Administration and Policy

    2 months ago

    Washington, Washington, D.C., United States Non-Departmental Agency Full time

    Summary This Senior Executive Service (SES) position is in the Office of Enforcement and Compliance Assurance, Office of Administration and Policy. About the Office of Enforcement and Compliance Assurance.This is an office-centered position--you must physically report to the duty station stated in this announcement on a regular basis. Partial work-from-home...

  • Administrative Office Assistant

    2 months ago

    Washington, Washington, D.C., United States National Institute Of Standards And Technology Full time

    The incumbent will serve as an Administrative Specialist to the NIST/AISI Senior Leadership team and independently provide guidance and assistance on a full range of administrative duties and responsibilities to ensure an efficient and effectively run organization.Duties of the position include, but are not limited to:calendaring, procurement, time and...

  • Office & Accounts Administrator

    2 days ago

    Washington, Washington, D.C., United States USAJobs Full time

    DutiesThis is lead administrative and accounting work supporting the administrative office, financial operations, and system administration for the Senate Stationery Room. Work involves performing all accounts payable, accounts receivable, and general ledger reconciliation functions; assisting Keeper of Stationery with system support and accounting...

  • Office Administration Coordinator

    1 month ago

    Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

    General Summary of PositionMedStar Washington Hospital Center is looking for anOffice Administration Coordinator in the Women's Services department. Thisposition is full-time and the hours are 8:00AM – 4:30PM.The Office Administration Coordinator plans, organizes,and coordinates various team/department activities, and events in the office toassure high...

  • Legal Administrator/Office Manager

    3 months ago

    Washington, Washington, D.C., United States Legislative Branch Full time

    SummaryThe Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at Duties NATURE OF WORKThis is supervisory, administrative work managing the administrative operations of a legal office, including supervising all...

  • Security Office Administrator

    1 month ago

    Washington, Washington, D.C., United States USAJobs Full time

    DutiesThis is a career ladder position in the Office of Senate Security under the Secretary of the Senate. An individual selected for the career ladder position will be placed into the Office of the Secretary of the Senate pay band 6 for a period of approximately 12 to 18 months, during which time he/she will be on a training plan and provided opportunities...

  • administrator, office

    2 weeks ago

    Washington, Washington, D.C., United States Department Of Labor Full time

    DutiesOversees strategic planning to include portions of the agency management plan and execution.Designs programs, advises on policy matters, monitors performance, identifies solutions, and makes programmatic enhancements.Supervises division chiefs and oversees front office operations, including operational functions related to budget, human resources, and...

  • Support Services Specialist

    2 weeks ago

    Washington, Washington, D.C., United States US Office of the Chief Administrative Officer Full time

    Duties:Making a Difference: HUD's MissionHUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build...

  • Office Administrative Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States NANA Regional Corporation Full time

    OverviewWork Where it MattersTuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders,...

  • Legal Administrator/Office Manager

    1 month ago

    Washington, Washington, D.C., United States USAJobs Full time

    DutiesNATURE OF WORK This is supervisory, administrative work managing the administrative operations of a legal office, including supervising all non-attorney personnel; serving as a liaison between attorneys and staff; evaluating and providing oversight of the office's operating and information systems; overseeing and managing the office's finances;...

  • Deputy Administrator, Office of Workforce Investment

    2 months ago

    Washington, Washington, D.C., United States Employment And Training Administration Full time

    Oversees strategic planning to include portions of the agency management plan and execution. Designs programs, advises on policy matters, monitors performance, identifies solutions, and makes programmatic enhancements. Supervises division chiefs and oversees front office operations, including operational functions related to budget, human resources, and...

  • Office Support/Administrative Assistant 1005

    2 weeks ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    Established in 1972, Whitman Associates, Inc. specializes in the search and placement of office support personnel in the DMV area. We are currently looking for administrative assistants and office support staff to fill temporary positions.Responsibilities:Generate reports, transcribe minutes from meetings, create presentations, and conduct research.Greet and...