Departmental Research Administrator

4 weeks ago

Boston, Massachusetts, United States findojobs Full time

General Summary:

The Department Research Administrator (DRA) is a four-level series that supports proposal development, award management and compliance oversight throughout the grant lifecycle.

This series will provide unit level administrative and operational management of the externally funded award portfolios of Principal Investigators (PI's).

The DRA will be responsible for proposal development and award management including application development, account set-up and monitoring, personnel and non-personnel transactions including personnel appointments and procurement.

Award management activities including budget management, spending plan development, account tracking, financial reports and award modifications while maintaining award records in compliance with university and sponsor policies as well as applicable federal, state and local policies.

The incumbents will work closely with each PI on all aspects of the administration of their proposals and awards, including portfolio analysis and assisting with special projects and programmatic coordination, when needed.

The DRA will work in collaboration with ORSP and other central administrative units at the University and may supervise other department research administration staff.

We are currently seeking a position within the following team: College of Science and Mathematics, Manning College of Nursing and Health Sciences and School for the Environment.

These DRA I-III positions will report to the DRA Team Leads.
The organizational levels in this series include: Department Research Administrator I. The DRA I is the first, entry level professional job in this series.
Department Research Administrator II. The DRA II is the second, early career level professional job in this series.
Department Research Administrator III. The DRA III is the third, mid to senior level professional job in this series.
Senior Department Research Administrator. The SDRA is the fourth, senior level professional job in this series.

Examples of Duties:

DRA I Grant preparation coordination, support and management: Provide technical assistance to Principal Investigators (PI's) by preparing and ensuring completeness of proposals submitted to external sponsors; work collaboratively to prepare/review project budgets and budget justifications with PIs.

When appropriate, recommend changes to applications with input from higher level department/grant administrators. Ensure proposals are entered and routed in a timely manner.
Support PI's in the processing of non-competing continuations, progress reports, supplements and other award/ agreement amendments.

Work closely with unit financial staff to ensure appropriate and timely expenditures of all personnel and non-personnel costs; run monthly reports of all grants in portfolio and reconcile; identify and react to any variances as necessary.

Liaise as necessary with ORSP pre-award, post-award and compliance staff, and other central university departments (Human Resources, UPST, Controller).Assist with collecting information and documentation for external or internal auditors in their examination of active and terminated projects.

Understand sub-recipient monitoring requirements.
Maintain familiarity with applicable federal regulations, policies, guidelines, latest applications and amendments. Ensure all are upheld.
Assist the ORSP postaward team in Billing, Accounts Receivable and Financial Analysis regarding invoicing and outstanding payments with sponsors.
Support Associate Deans for Research (ADR) efforts to encourage and increase externally funded research. Coordinate ADR/ORSP seminars, workshops, conferences and the dissemination and collection of grant opportunities.
Assist with other unit or central research administration tasks as required or requested.

DRA II Same as level I with more consistency and independence; be responsible for additional volume and higher complexity of proposals and awards.

Assist in the orientation and training of new grant administrators.
Provide guidance to junior grant administrators during proposal submission process.

Independently review funding announcements and provide guidance on eligibility and sponsor requirements to investigatorsDRA III Same as levels I and II but proven consistency and independence; be responsible for most complex proposals and awardsLead and participate in ORSP and unit trainings for PI's and faculty; Orient and train new grant administrators and provide guidance to level I and II staff;Oversee collection and dissemination of materials requested by external or internal auditors, through ORSP, in their examination of active and terminated projects;Assist in the development and implementation of unit policies and procedures and participate in initiatives to improve department processes related to the conduct of sponsored projects and programs.

Provide assistance and consultation on job development and other human resources management issues for grant funded staff.
Coordinate specialized training activities along with ORSP staff related to sponsored programs.
Represent the PI and the DRA IV at meetings with other units of the university concerning research administration functions.

SDRA Same as level III with proven expertise and independencePrepare regular reports to leadership on volume of activity, time to completion of critical processes and workload distributionDirect supervision of DRA I, II and III.


Qualifications:

Bachelor's Degree, preferably in business, finance, or a similar area relevant to grant administration from an accredited institution is required for all levels.

Master's Degree in research administration, business, finance, or similar area preferred for DRA III and SDRA. Professional experience in sponsored programs in an academic, research or equivalent setting is required

DRA I:

0-2 years of related experience, including: Working knowledge of OMB Uniform Guidance for institutions of higher education or non-profit organizations.

Ability to act with discretion and judgment and maintenance of confidentiality is vital.
Ability to be flexible and highly organized.
Effective analytical and creative problem-solving skills, with the ability to prioritize and work under pressure in a deadline-oriented environment.
Strong interpersonal and communication skills.
Strong commitment to customer service.
Proficiency with Microsoft Office Suite especially Excel and proficiency with PeopleSoft or a similar robust financial accounting system.
Ability to develop project workflow and timeline documents.
Ability to work independently within the department and with other central administrative units of the university.
Ability to exercise independent judgment especially during proposal submission process and in response to audit requests.

Ability to understand and apply university policies and procedures, as well as the laws, rules and regulations pertaining to grants, contracts, cooperative agreements, sub-recipients.

Ability to obtain information from the enterprise database system and to understand sponsored program financial reports and related documents.
Ability to maintain accurate records and to prepare summary reports.
Skill in the use of electronic sponsored program services systems (e.g., , eRA Commons, Kuali, NSF Fastlane).

DRA II :


3-5 Related Experience, including: Proven experience with federal and nonfederal funding opportunities, proposal submissions as well as post-award functions involving several types of award mechanisms, including grants.

Demonstrated budgeting and post-award financial management with contracts, sub-contracts and cooperative agreements required.

Membership in professional organizations, such as Society of Research Administrators (SRA) and/or National Council of University Research Administrators (NCURA) preferred.

Familiarity with human-subject compliance, intellectual property, conflict of interest, procurement, property management, environmental health and safety, and human resource.
Working knowledge of additional federal agency regulations beyond OMB Uniform Guidance, including PHS Grants Policy Statement and FAR preferred.
International contracting experience preferred.
Certified Research Administrator (CRA) is preferred.

DRA III :
5-7 Years of Related Experience, including: Advanced skill in the use of electronic sponsored program services systems is requisite (e.g. NSF Fastlane, , eCommons, Kuali).Independence and leadership skills in coordination and project management.

SDRA :
7+ years of related experience, including: Ability to and experience managing, supervising and retaining research administration staff

Application Instructions:
Please apply online with your resume, cover letter and list of three professional references.
Review of candidates will begin following the application closing date.

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.

All other candidates will be considered after that period.

Salary Ranges for the appropriate Pay Grade can be found at the following link:

Grade:
DRA I - 31, DRA II - 32, DRA III - 33
This is an exempt union position.
All official salary offers must be approved by Human Resources.
UMass Boston is committed to the full inclusion of all qualified individuals.

As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.

If reasonable accommodation is needed, please contact .

  • Senior Research Administrator

    1 month ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview Tufts Clinical and Translational Science Institute (Tufts CTSI) is a joint program of Tufts University and Tufts Medical Center funded by NIH's Center for Advancing Translational Sciences since 2008. The mission of Tufts CTSI is to stimulate innovative broadly engaged team science across the translational research spectrum to improve clinical care...

  • Research Administrator

    2 days ago

    Boston, Massachusetts, United States Boston Children's Hospital Full time

    Job Summary General Summary Under the direct supervision of the Manager/Director performs pre and/or post-award functions. Coordinates required institutional reviews and approvals and/or monitors and administers federal and/or state, corporate, private foundation sponsored funds, subcontracts, and projects supported by discretionary and endowment funds....

  • Research Administrator II

    4 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Department of Developmental, Molecular & Chemical Biology at Tufts University School of Medicine was formed to integrate the traditional studies of developmental and molecular biology with the innovation of chemical biology to facilitate fundamental understanding of disease processes as well as the development of n ovel therapeutics. One area of...

  • Clinical Research Coordinator

    4 days ago

    Boston, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Recovery Research Institute (RRI) within the Massachusetts General Hospital (MGH) Department of Psychiatry is recruiting a full-time clinical research coordinator II to June 2024. The person who fills this role will help coordinate a study, supported by a contract with the Bureau of Substance Addiction Services (BSAS)...

  • Research Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Boston Medical Center Full time

    Position: Research Assistant II, OBGYN Location: Boston, MA Schedule: 40 hours per week, Hybrid (on-site an average of 3 days per week) ABOUT BMC: At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is...

  • Postdoctoral Research fellow

    1 month ago

    Boston, Massachusetts, United States Choudhury Lab Full time

    The Choudhury Lab in the Department of Genetics and Genomics at Boston Children's Hospital and Harvard Medical School is seeking highly motivated postdoctoral fellows with a passion for studying genetics and heart diseases, including congenital heart disease. The positions offer a minimal annual salary of $60,000 and are adjustable based on research...

  • Administrative Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine,...

  • Executive Director, Department of Psychiatry

    1 month ago

    Boston, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    General Summary: The Executive Director (ED) serves as the lead administrator of the Massachusetts General Hospital (Mass General) Department of Psychiatry (Psychiatry). Mass General Psychiatry is one of the largest clinical departments at the hospital, with close to 2,000 employees/extended workforce including 750 credentialed faculty, 150 clinical...

  • Executive Assistant to the Vice Provost for Research

    3 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Vice Provost of Research (OVPR) at Tufts University provides the key services necessary to deliver exceptional results in research. The OVPR strives to provide high quality services to faculty and staff and to increase the funding available to support research and scholarship, all the while protecting the University's interests and...

  • Administrative Assistant II

    4 weeks ago

    Boston, Massachusetts, United States Bunker Hill Community College Full time

    Location: Boston, MA Category: Classified Staff Posted On: Wed Feb Job Description: The Division of Online Learning and Instructional Innovation/AIDE is seeking an organized professional who is comfortable working in an office environment to provide administrative and clerical support, including, but not limited to, maintaining files and updating...

  • Clinical Research Coordinator

    1 month ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT:The Diabetes Research Center (DRC) at Massachusetts General Hospital seeks a highly motivated individual to assume the position of Clinical Research Coordinator (CRC). This individual will work as part of a dynamic and enthusiastic team of diabetes doctors, nurses, and educators under the general supervision of the...

  • Research Assistant II, Geriatrics

    1 week ago

    Boston, Massachusetts, United States Boston Medical Center Full time

    Position: Research Assistant II, Geriatrics Location: Boston, MASchedule: 40 hours per week, On-siteABOUT BMC:At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our...

  • Senior Research Coordinator

    3 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The mission of the Jean Mayer USDA Human Nutrition Research Center on Aging at Tufts University (HNRCA) is to promote healthy aging through nutrition science to empower people seeking to enjoy long, active, and independent lives. HNRCA investigators conduct the world's most advanced studies on nutrition and aging. The research focuses on determining...

  • Clinical Research Coordinator

    1 month ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    A new program focused on preventive and early mental health interventions for children and parents in the division of Child and Adolescent Psychiatry is seeking a full time Clinical Research Coordinator (CRC) to assist our team that is developing mental health interventions and clinical research protocols for children and families.Our patient care programs...

  • Clinical Research Coordinator I

    1 month ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT:Under supervision of the Director of the MGH Ataxia Center, Dr. Jeremy Schmahmann, and working in collaboration with a multidisciplinary team, the incumbent will be responsible for supporting all aspects of clinical research coordination for studies in the MGH Ataxia Center and Schmahmann Laboratory for Neuroanatomy and...

  • Research Assistant I Gastroenterology

    2 days ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Research Assistant (RA) works with the research study investigators to coordinate subject recruitment, clinical data and sample collection, study related communications, and IRB submissions for designated projects. The RAI is responsible for evaluating and tracking the recruitment process including outcomes,...

  • Systems Administrator

    6 days ago

    Boston, Massachusetts, United States Horizontal Talent Full time

    *background check requiredDescription : As Atlassian System and Application Administrator you will be responsible for the suite of applications the OU uses to empower the Software group and supporting organizations. This suite of tools power our DevOps CI/CD pipeline, enables our SDLC and serves as the foundation for Project Management, Code repository,...

  • Researcher - Friedman School of Nutrition Science and Policy

    2 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Gerald J. and Dorothy R. Friedman School of Nutrition Science and Policy, established in 1981, is among the world's leading graduate and professional schools of nutrition. Its mission is to improve the nutritional well-being of people worldwide through the creation of new knowledge, its application and dissemination, and the education and...

  • Red Hat Linux System Administrator

    1 week ago

    Boston, Massachusetts, United States Brown Brothers Harriman Full time

    At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your applicationWhat You Can Expect At BBH:If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You...

  • Project Assistant: Co-Op, Brigham Research Institute

    4 weeks ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Please note: The start date for this position is Monday, July 1, 2024, and the end date is Friday, December 27, 2024. You are expected to be available to work during that entire time period if you accept this position.The co-op position supports the entire BRI/ORC staff. Activities will include tasks related to BRI/ORC data analytics, funding opportunities,...