Subcontracts Formation Specialist

1 week ago

Brooklyn, New York, United States Bechtel Full time

Requisition ID: 277204

  • Relocation Authorized: National - Family
  • Telework Type: Full-Time Office/Project
  • Work Location: Various Bechtel Project Locations

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary:

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements.#LI-AM3

Major Responsibilities:

Develops and issues contracts and services agreements as assigned by performing the following:

  • Prepares bidders' lists, ensuring supporting input is received from relevant stakeholders and pre-qualifies bidders. Forms bid request packages, addenda and other bid cycle correspondence, ensuring proper format, content and project requirements are met.
  • Facilitates Pre-Bid Package Risk and Strategy Workshop(s)
  • Issues bid request packages to approved bidders.
  • Coordinates bidders' questions and answers to those questions
  • Receives and evaluates bids commercially.
  • Directs negotiations and prepares proposed negotiating plans as required.
  • Prepares Commercial Bid Summary and Recommendation for Award.
  • Recommends and secures approvals in accordance with established procedures.
  • Prepares contract documents for execution.
  • Prepares and maintains control and status reporting documents.
  • Prepares and organizes assigned Contracts sponsored meetings, both pre and post award, for the purpose of ensuring complete understanding and agreement between Bechtel, the client and contractor on all contractual matters. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
  • Assists project contracts team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.
  • Administers assigned contracts and (sub)contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
  • Assesses and processes Contractor payment claims in a timely manner.
  • Coordinates with designated staff on operational activities affecting contractual rights and obligations, (sub)contract performance, (sub)contract administration and other major matters.
  • Administers complex contract changes by negotiating with contractor and client personnel and obtaining settlement.
  • Is familiar with the project's estimate baseline for assigned packages and identifies respective Trends, as required.
  • Ensures that project contracting of goods and services is consistent with established directives, management instructions and contract procedures.

Education and Experience Requirements:

  • Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience

Required Knowledge, Skills, and Abilities:

  • Experience in developing complex contract types, fee arrangements, terms and conditions.
  • Knowledge of law, commercial negotiations, accounting and cost engineering gained through education or experience.
  • Working knowledge of change management procedures pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims and dispute resolution.
  • Skilled in working with and communicating effectively with supervisors of other project functional groups, primarily Engineering, Construction, Project Management, client and other services.
  • Experience in supply chain / procurement automation management tools and databases.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of engineers and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.

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