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Administrative Assistant 2
3 weeks ago
Details
Posted: 13-Dec-23
Location: Cambridge, Massachusetts
Type: Full-time
Salary: Open
Categories:
Administrative/Support
Staff/Administrative
Internal Number: 23522
Job Description
ADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative support for busy, designated faculty members and their supervisees and students. Will perform administrative duties (including scheduling and ordering food) for departmental talks, seminars, colloquiums, workshops, conferences, special events, and committees; arrange travel and itineraries for faculty, graduate students, and visitors; handle financial reimbursements and purchases for faculty, graduate students, and visitors; keep complex calendars; edit reports and prepare correspondence/documents; maintain reports and electronic filing systems, including undergraduate, graduate, and postdoctoral letters of recommendation; act as a proxy to faculty to submit letters; serve as a proxy for faculty members in the timely submission of recommendation letters; assist with administration of classes as necessary (e.g., make copies of course materials); deliver mail; create, edit, and finalize PowerPoint presentations or posters; update websites; troubleshoot problems; assist with department events and with headquarters administration as needed; and handle a variety of other duties as assigned.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least three years' administrative, office, or related experience; meticulous attention to detail; excellent problem-solving, interpersonal, and written and oral communication skills; willingness to work on special projects; tact, discretion, and good judgment with sensitive/confidential information; advanced-level proficiency with Mac OS, Microsoft Office, web and graphic design software, email, and the internet; experience working in an academic environment with multiple supervisors; and ability to compose memos and correspondence, manage multiple competing priorities, meet deadlines despite frequent interruptions, anticipate needs and track work in progress, and work independently with minimal supervision and as part of a team. PREFERRED: bachelor's degree and experience with LaTeX and PowerPoint. Job #23522-5
12/11/23
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