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Administrative Aide
4 months ago
optimize department and office operations; Ensure that deadlines are met, and tasks are completed. Some of the specific examples listed below are representative of the knowledge, skill, and/or ability required.
- Provide administrative information and assistance based on established university policy and procedure to a diverse population in a professional, friendly, and courteous manner with a focus on the graduate and undergraduate programs.
- Coordinate all aspects of the graduate program including but not limited to: graduate admissions process; individual student records; proficiency and comprehensive qualifying exams process; orientation session.
- Coordinate and maintain graduate program budget allocations; tuition and stipend.
- Provide excellent customer service to faculty, staff, and students to ensure smooth, timely departmental operations.
- Hire student graders. Coordinate payroll for student employees; originate electronic payroll forms (EPAF) and reallocations, review and process employment forms for new student hires, approve biweekly timesheets, and serve as department timekeeper.
- Coordinate all aspects of student orientations, guest seminars, and student presentations.
- Assist faculty, students, and guests with travel reimbursements.
- Maintain printer and photocopier equipment and supply inventory.
- Order office supplies.
- Coordinate with the MTU Registrar's Office for the planning and scheduling of academic functions and activities.
- Coordinate with MTU Bookstore for textbook requests, etc.
- Coordinate textbook orders each semester, submit course textbooks using the university bookstore portal; process desk copy requests with publishing companies.
- Collect and maintain records of syllabi and class rosters; post final exam schedules.
- Support and create departmental marketing material; including brochures, annual newsletter, departmental annual report, and other outreach activities.
- Monitor and maintain multiple Google calendars.
- Independently answer routine inquiries. Receive, screen, and route telephone calls, mail, and departmental email account.
- Assist budget coordinator with special events, surveys, and projects.
- Coordinate top student awards; mailings to high school math teachers.
- Maintain graduate web pages. Assist in monitoring department web site for accuracy.
- Utilize BANNER, Banweb, Canvas, Concur, Digital Measures, Perceptive Content, Slate and WebFOCUS to access and extract confidential information, compile statistical data, and prepare spreadsheets/reports.
- Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
- Apply safety-related knowledge, skills, and practices to everyday work.
- Other duties as assigned.
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