Administrative Support Assistant

4 weeks ago

Beaver, United States Department Of Labor Full time
Summary

This position is located in the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Beckley District Office in Beaver, WV.

The incumbent of this position performs a variety of administrative and analytical duties, such as, but not limited to Finance, Procurement, Inventory, and Training, as well as assists with other administrative duties.

This position is inside the bargaining unit.



Duties
  • Participates in the development of long and short-range planning as it relates to finance, procurement and training for the district. Conducts a variety of ongoing and specialized studies of the district's administrative functions and needs for the purpose of effectively measuring past trends and accomplishments and /or determining the current and future needs of the district.
  • Uses work experience and knowledge of requirements to search, locate, and obtain publications, data, information, records, to prepare reports and summaries.
  • Assists in the development of statistical information of financial obligations and expenditures by object classification, e.g., procurement, services, travel, etc.
  • Prepares and executes procurement requisitions for approval by District management.
  • Researches and solicits potential vendors for price quotations on a variety of supplies, material, equipment, and services.
  • Analyzes offers on established factors such as responsiveness, ability to perform, reasonable price and other factors peculiar to a particular acquisition necessary to ensure the best value for the government.
  • Administers purchase orders including following up on deliveries, extension of delivery times, settling disputes which arise, and contacts vendor customer service staff to discuss the status of acquisitions, delivery arrangements, supply and or service problems.
  • Prepares purchase orders and related correspondence and reviews payment documents. Responsible for reviewing and processing reimbursement submissions prior to District Manager's approval.
  • Reviews monthly budget reports for accuracy and monitors expenditures. Maintains records, including electronic databases or spreadsheets, related to purchase orders, requisitions and credit cards.
  • Serves as the District Property Management Off icer and coordinates the property management programs.
  • Receives and disburses supplies and equipment in accordance with existing regulations and property classification. Maintains up-to-date master inventory of all the equipment in the district; marks and tags all property.
  • Coordinates the management of the district's motor vehicle fleet. Serves as a liaison between GSA and the district's workgroups regarding vehicle service, maintenance, repair, accident reporting, and replacement.
  • Prepares the district's annual training plan for entry level, intermediate and journeyman employees and supervisors and managers. Submits plans for approval and monitors throughout the year.

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