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Events Manager

3 months ago

Aberdeen, Washington, United States teamworkonline Full time
OverviewUnder the supervision of the General Manager, the Events Manager is responsible for revenue produced from events (outside of IronBirds games) at the Leidos Field at Ripken Stadium facility including use of the field, club level of the stadium, and stadium parking lot. Responsibilities
  • Solicit, negotiate, contract, fulfill, and renew private non-IronBirds events at Leidos Field at Ripken Stadium.
  • Develop and sell new business by setting appointments with area businesses, civic leaders, and event planners.
  • Build and maintain relationships with current clientele and annual event organizers.
  • Regularly assess menu of offerings and pricing for easily providing options to prospective clients.
  • Facilitate relationship with food & beverage partner to ensure catering menu and fulfillment is appropriate for all events.
  • Act as the direct catering manager by consulting with clients to determine desired event components such as guest count, menu selections and associated costs, venue layouts, etc.
  • Assist in facilitating non-baseball events for the IronBirds, including sponsor fulfillment, movie nights, season seat member events, and other team-oriented non-game events.
  • Manage the negotiation, writing, execution, and filing of all contracts.
  • Plan and execute all in-house planned and operated events put on by RPB including key annual events such as Red, White, and BOOM And Brews & Boos.
  • Communicate effectively with internal stakeholders such as Stadium Operations, Facilities, Ticketing, Catering, etc.
  • Utilize all resources available at the facility to maximize events revenue.
  • Maintain accurate department accounting receivables and payables records by reconciling all financial documents with accounting department on a regular basis.
  • Create efficiencies by spearheading research into capital expenditures to improve our non-gameday events resources, including but not limited to, fixtures, furniture, consumables, linens, technology, or any other permanent items that can be used to create or increase profit.
  • Work with the Gameday Experience Manager to schedule and manage part-time hourly event staff for the proper execution of events, while remaining within predetermined annual staffing budgets.
  • Support client booked event preparation by coordinating staff and vendor needs, scheduling and conducting furniture set-ups, and managing all catering needs.
  • Coordinate and contract event vendors as necessary.
  • Build and maintain events database.
  • Maintain events website by keeping all photos, venue information, catering menus, stadium availability, and upcoming events pages up to date.
  • Other duties as assigned.
Qualifications
  • Bachelor's degree in hospitality management or related field.
  • 3+ years in Events Management or other sales experience.
  • Microsoft Word and Excel.
  • Excellent verbal and written communication skills.
  • Very strong work ethic.
  • Strong detail-orientated personality and sales ability.
  • Ability and commitment to non-traditional hours, including nights, holidays, and weekends.
Preferred
  • A proven track record of revenue generation, client management, and service to internal and external constituents.
  • Experience using a Customer Relations Management (CRM) system.
  • Self-starter focused on driving revenue.
  • Team player who is willing to listen and learn.