Senior Occupancy Space Planner, East

2 weeks ago

Peachtree Corners, Georgia, United States Intuitive Surgical Full time
Job Description

Primary Function of Position:

As a Senior Occupancy Planner, you'll be vital to our Global Strategic Workspace Planning Team. Focus on occupancy planning, space management, and workplace design. You'll collaborate with others on projects. You should be responsive, flexible, and able to work in a collaborative environment. This position reports to the Sr Manager.

Roles and Responsibilities:

  • Responsible for a set of buildings, their occupants, spatial data, space requests, and planning for capital projects.
  • Collaborate with stakeholders at all levels to define occupancy requirements and space needs for respective teams
  • Develop relationships and communication channels proactively to review updates, space plan concerns, and collect respective team updates.
  • Perform periodic surveys of space utilization and review space requirements across business units
  • Leverage and parse spatial data to continually optimize our facilities, space configurations, efficiency, building blocking, etc.
  • Support reporting efforts to provide regular program/building updates
  • Highlight risks and opportunities with the project teams and senior leadership.

OCCUPANCY & SPACE PLANNING:

  • Perform strategic occupancy planning, scenario planning, programmatic strategy, space planning, and workplace design for facility projects in the eastern USA.
  • Engage internal customers to develop solutions for respective workspaces and workflows
  • Manage workshops and work to support occupancy, space, and scenario planning summarizing in presentations.
  • Document business requirements and translate them to occupancy planning and scenario plans to maximize safety, efficiency, and foster innovation.
  • Communicate with customers to validate headcount growth projections and programmatic space requirements. Use CAD/CAFM to create test fit layouts for approval.
  • Responsible for building re-stacks, move planning, seat blocking, seat assignments, and spatial data in Archibus
  • Negotiate space among user groups to maximize the use of real estate while enhancing adjacencies to improve collaboration and workflows.
  • Manage space requests and relocation planning, working closely with project managers and internal customers.
  • Develop and carry out project planning tasks like group moves, migration plans, and final relocation to ensure smooth transitions.
  • Create reporting to effectively communicate occupancy/ vacancy ratios, headcount projections, and workplace conditions.

WORKPLACE STRATEGY AND DESIGN:

  • Integrate current and future design standards in facility and workplace projects
  • Survey, analyze, and develop post-pandemic workplace strategies and potential design updates. Survey, review, and develop post-pandemic workplace strategies and potential design updates.
  • Participate in occupancy planning and workplace design efforts for the post-pandemic workplace
  • Participate in workplace strategies for internal business functions that support collaboration and productivity and are aligned with company priorities.

MOVE PLANNING

  • Manage relationships with our moves, adds, and changes team
  • Liaise between business units to create aligned block plans and seat assignments prior to move execution
  • Effectively communicate Move plan to stakeholders and effectively transition to MAC execution team

PLANNING & CAPITAL/EXPENSE PROJECTS:

  • Partner with execution teams to plan and scope projects accurately and in line with business requirements/programmatic needs
  • Review plans for consistency with design playbook. Input needed for architecture, interiors, furniture, transition planning, and closeout.

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