Clerical and Administrative Specialist

4 weeks ago

Miami, Florida, United States Northstar Memorial Group Full time

Job Description Clerical and Administrative Specialist Location Miami, FL :

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Graceland Memorial Park South. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

  • Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
  • Operate a telephone system handling a large call volume
  • Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
  • Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

  • 1+ years of administrative support experience
  • Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
  • Ability to work well in a team-based environment
  • Ability to learn new software and conduct new tasks
  • Professional communication and organizational skills
  • Valid driver's license
  • High School Diploma or equivalent

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

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