Project Secretary

Do you have excellent administrative skills with Microsoft Office knowledge? You might be exactly who we're looking for

A Hilo business is immediately looking for a full-time Secretary to provide clerical support for their Project Managers.

Interested to learn more? Apply today

• Review and become familiar with plans and specifications to ascertain scope and complexity of the project.
• Set up files for Project Manager at beginning of project.
• Maintain all copies of contracts, purchase orders, change orders, etc.
• Send all copies of signed Contracts, Purchase Orders, and Change Orders.
• Gather all warranties from Subcontractors.
• Establish and maintain communications with Vendors and Subcontractors.
• Review and become familiar with budget for labor and material cost allocated for the project, and ensure that all efforts are made to complete project within budget.
• Prepare weekly and monthly Subcontractor draws for payment as well as supplier invoices.
• Help answer phones as required.
• Prepare monthly reports.
• Assist in the bidding process.
• Perform other related duties as assigned.

• Minimum 2 years of previous administrative experience preferred.
• Experience working with contracts, purchase orders, change order required.
• Proficiency with Microsoft office (Word, Excel, Outlook).
• Valid Driver License preferred.
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to work well individually and in a team environment.
• Hardworking and reliable.