Medical Admin Assistant

3 weeks ago

Leavenworth, Kansas, United States Department Of Veterans Affairs Full time
Summary

EKHCS is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Duties

Duties include but are not limited to:


The AOD has delegated authority of the Service Line Manager of the Business Office and has the responsibility to exercise the executive management's prerogative in medical administrative matters occurring during non-business hours.

The AOD represents and acts on behalf of the executive management in (non-policy making) administrative matters and in matters pertaining to the lawful retention of veterans in the VAMC; maintains continuity of functions and provides full medical administrative support during other than normal tour of duty to clinical and administrative Medical Center staff.

The AOD is responsible for achieving management objectives and supporting the decision of management in carrying out duties; and provides technical guidance necessary to meet procedural, legal and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources.

The AOD's provide staffing support to the Medical Center 24/7 and works under the supervision of Assistant Chief, HAS.


The AOD is further available to be recalled on an emergency basis to maintain administrative support due to unplanned absences.

Incumbent will be required to work rotating and/or irregular shifts based on the needs of the organization.

In this role, he/she has final authority for making sound decisions based on immediate response and as such is responsible for notifying Medical Center Leadership regarding emergencies and any matter that does not have clear guidance and may negatively impact the organization.


The AOD is responsible in achieving and supporting goals and objectives for management and ensures seamless operations and full administrative support during irregular tours, weekends, and holidays.

The incumbent directly processes entitlement health benefits interpreting eligibility through expert knowledge of veteran health benefits of applicable public laws, Federal and policy regulation, station directives, legal decisions, and state laws dealing with care of veterans and their beneficiaries.

The position requires ability to interpret rules, regulations, policies and procedures to make sound decisions, using good judgment, working knowledge of medical administration, Privacy Act and the Freedom of Information Act to determine patient eligibility and registering and admission of patients.


Serves as the authority person during non-regular tours of duty and as needed on all issues involving tentative enrollment and eligibility.

Ensures that appointments are scheduled accurately and in compliance with VHA Directives and utilizes the Electronic Wait List (EWL) when required.


AOD's review and releases the daily facility Gains and Losses (G&L), identifying treating specialty change errors, errors in admission and transfer diagnosis codes and types of Veteran admission codes (i.e.; Active Duty, Tricare, Champ VA), assuring accurate daily census reporting.

The AOD identifies error trending in the G&L and reports monthly to the Assistant Chief, HAS. The AOD validates information to ensure encounters are completed and appropriate for work load credit. Prepares statistical reports identified by management, maintains current bed availability and insures all bed reporting systems are updated. Ensures VISTA system is operational. Prepares a daily report of all activities occurring during the tour of duty. Briefs oncoming AOD's of pending events. Extracts and produces reports and forms for input in the Electronic Morning Report.

Work Schedule: Full time, Rotating shifts, to include nights and weekends.

Telework:
Not authorized

Virtual:
This is not a virtual position.

Position Description Title/PD#: Medical Admin Assistant (AOD)/PD03745A

Relocation/Recruitment Incentives:
Not authorized

Permanent Change of Station (PCS): Not authorized

Financial Disclosure Report:
Not required

Physical Requirements:
The work requires walking, lifting objects such as suitcases, clothing etc.

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