Workplace Coordinator

Found in: beBee jobs US - 1 week ago

Cottonwood Heights, Utah, United States Motion Recruitment Full time
Our large finance and advisory company is looking for a contract Workplace Coordinator. This is an onsite contract position located in Cottonwood Heights, UT.

The Workplace Coordinator at the client is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects.

Contract Duration: 4-Months

Required Skills & Experience
  • High school diploma or GED required, degree preferred
  • 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
  • Ability to thrive in a fast-paced and exciting environment
  • Passionate about building and sustaining team culture
  • Demonstrated passion and ability to multitask
  • Excellent interpersonal and team building skills
  • Extreme attention to detail
  • Stellar verbal and written communication skills
  • Experience in Google Suite spreadsheets, expense, billing, and other office software
  • Ability to learn new technical tools quickly
  • Experience working with all levels of management, employees, vendors and customers
  • Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
  • Laugh and have fun while being productive
  • Proven record of going the extra mile for your colleagues
  • Must be able to lift 25+ pounds on a regular basis

    What You Will Be Doing

    Daily Responsibilities
    • Oversee ordering, stocking, and inventory of the office's fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.
    • Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)
    • Create a warm, welcoming and professional atmosphere in the office.
    • Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests.
    • Set-up and take-down of office meetings and other special events as needed.
    • Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness.
    • Be a strong partner to the client team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with the client's culture and values.
    • Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.
    • Process new hire administrative tasks in the relevant systems.
    • Provide hospitality services to interview candidates to ensure their interview day experience is seamless.
    • Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.
    • Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression. Coordinate with IT to ensure all equipment is on the desk prior to Day 1.
    • Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities.
    • Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with the client's Employee Experience Programming
    • Partner with the Employee Experience team to implement "Think Globally, Act Locally" engagement initiatives that drive employee participation and the workplace experience.
    • Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, birthday and anniversary programs, etc.
    • Be an operational lead for cultural diversity and inclusion initiatives including coordination with the client ERG/Circles.
    • Represent the client in the community such as participation in local volunteer or give-back activities.
    • Take initiative to develop rapport and relationships with Business Units, on-site leadership, and understand how the Workplace Coordinator position can support team goals and employee experience in the office.
    • Help support sitewide and/or team specific initiatives.
    • Draft and issue regular site updates and communications to drive participation in initiatives (via Slack, email, newsletters, wallboards), help be the voice of the office.

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