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Workforce Management Forecasting and Scheduling Analyst

3 months ago

Coon Rapids, Minnesota, United States Allina Health Full time

Number of Job Openings Available:

1

Date Posted:

July 24, 2024

Department:

Customer Experience Center Administration

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

Occasional

Job Summary:

Creates and maintains all forecasts and schedules within the Contact Center. Will liaise with relevant key stakeholders within the Contact Center to understand fluctuations in forecasts, both proactively and reactively. Accountable for anything relating to updates to forecasts and schedules (e.g. extreme weather event), to help plan for similar events in the future when possible. Responsible for completing various projects.

Key Position Details:

  • Position is hybrid - Hiring leader is open to discussing schedule details - onsite vs. remote days
  • Onsite work will be based out of the Customer Experience Center in Coon Rapids, MN
  • 1.0 FTE, 8-hour day shifts
  • Occasional weekends - there is not a set rotation (Weekends will be based on business needs)

Job Description:

Principle Responsibilities

  • Utilizes phone software statistical data along with Workforce Management data to analyze call arrival patterns, handle times, and staff shrinkage to create and update forecasts across all relevant lines and channels throughout the organization.
    • New services
    • Holidays
    • Reduction in services
  • Completes all elements of scheduling for contact center agents across the organization: scheduling 1x1 meetings with supervisor, training sessions, staff meetings, huddles, committee meetings, overtime, projects, and absences.
  • Proactively recommends optimized placement of offline activities (ex: training sessions, meetings, 1x1s with supervisors, etc.) to ensure optional efficiency within the department to support service levels.
  • Identifies gaps in staffing coverage through analysis of inputs to continuously improve forecasts and efficiency of schedules (ex: FTE recommendations, rotations, etc.). Highlights trends or concerns regarding volumes or staffing levels for management.
    • Provides schedule recommendation for new hires, shift bids, budget staffing, overtime, early outs, etc.
    • Audits schedules prepared by the Workforce Management team and make recommendations for improvements.
  • Provides support and guidance to Workforce Management Forecasting and Scheduling Analysts.
    • Other duties as assigned.

Job Requirements

  • Associate's or Vocational degree and equivalent years of related experience required or
  • Bachelor's degree in Business, Mathematics, Statistics or other quantitative orientated fields preferred
  • 5 to 7 years Workforce Management Analyst experience required and
  • 5 to 7 years experience using Workforce Management tools in building schedules, time off management and forecasting, such as Aspect, Avaya WFO, IEX, or Blue Pumpkin required

Physical Demands
Sedentary:
Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Allina Health is committed to providing Equal Employment Opportunities to all employees and applicants. EO M/F/Disability/Vet Employer.