Project Coordinator, Capital Projects

Found in: beBee jobs US - 2 weeks ago

Pasadena, California, United States FloWorks International Full time

FloWorks is a leading specialty distributor of critical flow control products and provider of tailored technical solutions for MRO-focused applications. The company serves customers across chemical, downstream refining & renewables, high purity & sanitary, and other industrial end markets. FloWorks' product categories include valve & automation, corrosion resistant flow control, rotating equipment, flanges, filters & purifiers, and instrumentation. Privately held company headquartered in Houston, Texas.

Summary of Responsibilities

The Project Coordinator collaborates closely with the Inside Sales Account Manager to oversee critical key capital projects and ensuring they meet customers timelines. Responsibilities include kicking off projects, creating schedules, and tracking progress throughout the entire project as well as managing documentation. The ideal candidate will demonstrate strong teamwork skills to maintain project alignment. They will also coordinate with various departments to ensure seamless execution of all project components.

Major Tasks, Responsibilities and Key Accountabilities

  • Assists in the coordination and workflow management of key capital projects.
  • Coordinate project kickoff meetings, prepare agendas, and collaborate with internal and external stakeholders.
  • Participate in project meetings and follow-up on action items.
  • Enter orders and create order acknowledgement to send to customer.
  • Ensure purchase orders and any revisions are entered.
  • Track all phases of the project from requirements.
  • Assist the Inside Sales Manager with verifying that required materials will arrive when required by coordinating with expediting team.
  • Assist in managing changes to the project scope and project schedule.
  • Ensure invoices are processed and orders are executed to completion.
  • Gather and review project documentation for completeness prior to sending to customer and documentation team.
  • Assist in the development of processes, procedures, and workflows to improve performance of the team.
  • Create weekly or monthly project reports for customers.
  • Identify potential risks and develop strategies to mitigate them.
  • Strong organizational and planning skills and ability to multitask and set priorities for self and others based on business needs.

Qualifications

  • Associate degree with 5+ years of direct project coordination experience required, Bachelor's degree in technical field of study.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft office and collaboration tools (Word, Excel, PowerPoint, Outlook, Teams, Groups (SharePoint), OneDrive, OneNote).
  • Proficiency in project scheduling software.
  • Experience with CSD INFOR ERP platform.
  • Ability to effectively present information and respond to questions from customers and internal stakeholders.
  • Knowledge of commercial related issues such as pricing, terms, and conditions.
  • Solid organizational skills including attention to detail and multitasking is required.
  • Creative thinking/problem solving skills necessary.
  • Ability to work in a fast-paced environment.
  • Salesforce system knowledge is a plus.

Environmental Job Requirements

  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
  • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
  • Warehouse environment.
  • No travel required.

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status.

FloWorks participates in the US Government's E-Verify program.

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