Office Specialist

6 days ago

Owasso, Oklahoma, United States Milo's Tea Full time
Overview

Company Overview

Milo's Tea Company is one of the fastest growing beverage companies in the US. Our culture and operations are built on the belief that we can make a difference in the world. That's why we put People First and strive to continually reduce our environmental impact on the planet. We leverage our world class operations and decades-long distribution partnerships to grow the footprint of our core products and create new, innovative beverage products.

  • We are the #1 and fastest growing brand in the Refrigerated Tea Category in the nation.
  • Our core mission is that we put people and the planet first and by doing this, it will be good for our business.
  • We are committed to unlocking the personal genius of every associate and have a strong focus on growth and learning.
  • Our Company is women-led and strongly committed to Diversity, Inclusion and Belonging.
  • We are committed to annual charitable giving by delivering upon our 1% profit pledge.
  • We are Platinum Certified in Zero Waste Manufacturing; recycling, reducing, and reusing 95% of waste at all facilities. Being a part of the Milo's TEAm, you'll get to collaborate with a group of passionate and high-performing people, where everyone feels empowered to do their best work and feels good about the work they're doing. And as a People First company, Milo's is committed to the success and well-being of our associates, customers, and fans, no matter their gender, race or creed. Summary:

    Responsible for coordinating and managing the front desk and employee experience areas, as well as providing administrative support.

    Ownership:

    Execute the day-to-day administrative processes of the lobby/front desk area.

    Greet, assist, and direct all visitors in the office.

    Answer, screen, and forward incoming phone calls.

    Open incoming mail and arrange shipping outgoing packages.

    Responsible for filing and organizing employee onboarding paperwork; building new hire packets and assembling new hire gifts.

    Provide administrative and clerical support to the HR Business Partner(s).

    Assist with coordinating sympathy meals for employees pertaining to bereavement and other various grievances.

    Maintain relationships with vendors and reconcile invoices.

    Monitor workroom and shared employee areas to ensure cleanliness and availability of supplies.

    Plan or otherwise assist with celebrations, quarterly luncheons, events, and other company-wide activities.

    Actively participate on the Coordinator's TEAm; maintain records in accordance with document retention policy.

    Create a functional calendar that consists of all associate milestones.

    Uphold and participate in all Corporate Responsibility programming including recycling, social advocacy, and MMAD volunteering opportunities.

    This position has responsibilities essential to Food Safety.

    Supervisory:

    This position has no supervisory responsibilities.

    Qualifications:

    High school diploma or GED

    Experience in an administrative or office management capacity, preferred.

    Strong process orientation and ability to organize and manage multiple priorities.

    Superior interpersonal and communication skills with a demonstrated ability to effectively disseminate clear and useful information to a wide variety of audiences.

    Excellent organizational skills and computer proficiency in MS Office required.

    Physical Demands:

    This is a sedentary position.

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