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Compliance Specialist: Human Resources and Employee Relations
4 months ago
Title: Compliance Specialist: Human Resources and Employee Relations
Position Type: Staff Full-Time
Days Per Week: M-F
Hours Per Week: 40
VP Area: Finance and Administration
Department: Human Resources
Position Summary
Reporting to the Director of Employee Relations and Culture, the HR Compliance and Employee Relations Specialist has primary responsibility to provide support to ensure the University's compliance with employment laws, regulations, and policies, while also fostering positive employee relations across the campus community. The HR Compliance and Employee Relations will be responsible for processing employee relations documents, assist with providing guidance to supervisors and employees, and collaborate with the Director of Employee Relations and Culture in developing strategies to promote a harmonious work environment that upholds the University's values and principles.
Benefits of Working at Elon
As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
28 annual days off, including holidays and vacation.
Immediate tuition remission for undergraduate courses
Tuition remission for approved graduate-level courses after 12 months of employment.
Retirement plan with an 8 percent contribution from the university.
Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
Free use of campus fitness facilities.
Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
Minimum Required Education and Experience
1 Year of Experience in Human Resources or related field.
Bachelors Degree
Preferred Education and Experience
Required Other Training, Certifications, or Licensing
Job Duties
Compliance Management:
•Stay abreast of federal, state, and local employment laws, regulations, and policies to ensure the University's HR practices are in full compliance.
•Conduct audits to assess compliance with internal policies and external regulations.
•Coordinate the Preventing Discrimination and Harassment training program, ensuring accurate uploading of new learners and auditing of required completions.
•Process all incoming inquiries for Americans with Disabilities Act (ADA) Accommodation requests, Family Medical Leave (FMLA) requests, and international scholars, faculty, administrators, and staff.
•Advise faculty, staff, administrators, and international students regarding federal regulations, policies, and procedures related to immigration matters.
•Review and evaluate information included on nonimmigrant petitions for the applicable statuses before their submission to USCIS for adjudication.
•Act as liaison between academic unity and immigration counsel.
Employee Relations:
•Serve as a trusted resource for employees and supervisors on a wide range of HR-related inquiries, conflicts, and concerns.
•Assist in the processing of all reports, letters and correspondence regarding Employee Relations matters and investigations.
•Assist in conducting exit interviews, summarizing findings, and discussing trends and concerns with the Director of Employee Relations and Culture.
•Act as a neutral party through all aspects of investigation and ensures a prompt, fair and neutral process for all parties. Investigate all complaints of discrimination and/or harassment for the university community, including matters that fall under Title VII and the Title IX and Sexual Misconduct Policy.
Record Keeping and Reporting:
•Maintain accurate and confidential employee records related to employee relations matters.
•Prepare reports and metrics on compliance and employee relations activities, as required.
Employee Engagement and Retention:
•Collaborate with HR and management to develop initiatives that enhance employee morale, engagement, and retention.
•Identify trends or issues affecting employee satisfaction and recommend improvement strategies.
Performance Management Support:
•Consult in the performance management process by providing guidance on performance evaluations, goal setting, and performance improvement plans.
•Support managers in addressing performance-related challenges and implementing performance improvement strategies.
Policy Development and Training:
•Collaborate with HR leadership to develop and implement employee relations policies and guidelines.
•Conduct training sessions for employees and supervisors to promote understanding and compliance with HR policies.
•Ensure that employees are aware of their rights and responsibilities within the University's policies and procedures.
Inclusive Excellence
