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Section 8 Housing Program Supervisor

3 months ago

Oxnard, California, United States City of Oxnard Full time
Description

The City of Oxnard's Housing Department is seeking a Housing Program Supervisor for the Section 8 Department with strong organizational and customer service skills to be part of our team.

WHAT YOU'

LL DO:

Plans, coordinates, administers and directs major functions of the Housing Choice Voucher Program including new admissions, eligibility, inspections, new leases, reexaminations, and terminations.

Monitors changes in laws, federal regulations, and technology that may affect program operations; assists in the implementation of policy and procedural changes as required; informs and educates staff regarding changes.

Performs referrals for housing and program participants to outside agencies and family support services.
Represents the Housing Department with community groups, develops and makes presentations

Provides information to program participants regarding Housing Department policies and regulations, and handles and resolves complaints, disputes and community related problems.

Reviews and approves contracts and rental agreements between private resident owners and tenants participating in the Section 8 Housing Program; assists in mediation of contracts; inspects and works closely with Housing Inspectors to determine residential needs
Participates in federal, state and local agency grant applications for a variety of housing program funding
Reviews, approves, or recommends approval of employee work schedules, time cards, requests for vacation, sick leave, overtime, and leaves of absence

Collects input and makes recommendations for the standardization of procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned program service delivery methods; compiles data for the assessment, quality control, and monitoring of workload and administrative support systems; identifies opportunities for improvement and makes recommendations.

Participates in the selection and training of personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates discipline procedures as is appropriate.

Leads the Housing Choice Voucher program implementation of a current effort to improve process efficiency, customer service and client relations with participants, stakeholders and landlords.

Maintains program's integrity; investigates possible program violations; prepares cases and represents the Housing Authority in informal hearings; monitors repayment agreements or other conditions of continuing assistance which result from program integrity activities.


Payroll/Classification Title:

Administrative Services Administrator/SupervisorDISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.


SUPERVISION EXERCISED / SUPERVISION RECEIVED:


Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion.

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.


WORK SCHEDULE:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm.

This position may be required to work additional hours in response to peaks in workloads and changes in department needs.

Essential Functions

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
Provides program, project or functional oversight in assigned area
Monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.

Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.

Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures.
Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to housing may be responsible for:
Providing program oversight and supervision for City housing authority programs and/or housing units;
Ensuring that laws, rules and regulations are implemented;
Reviewing and approving staff work;
Performing compliance review of contracts;
Monitoring budgets;

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:
Bachelor's degree in business administration, finance, accounting or related field

EXPERIENCE:
Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory experience

OTHER REQUIREMENTS:
Must be able to effectively communicate in English, both orally and in writing
Bilingual in English and Spanish may be required for some positions.

General Information

APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.

There is currently one (1) full-time vacancy within the Housing Department.
Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:
Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).

NOTE:

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.


EQUAL OPPORTUNITY:
The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.

We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.


REASONABLE ACCOMMODATION:
The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.

If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.

Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.


LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.

The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS
If you have any questions regarding this recruitment, please contact Vivian Morales at or

NOTE:
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.