Purchasing Account Clerk

1 month ago

Schaumburg, Illinois, United States Village of Schaumburg Full time


VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey;having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Purchasing Account Clerk (Police Department)

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING PAY RATE: $ $27.74 per hour based on a 35 -hour workweek. Salary dependent on qualifications. The salary range for this position is $ $36.27.This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position performs a wide range of purchasing and accounting duties required to maintain a centralized purchasing system including accounts payable, procurement card program, and asset management functions.

We are seeking a detail-oriented individual who is comfortable working with financial statements and has previous experience in bookkeeping or accounting. The ideal candidate will be responsible for budget preparation and maintenance, ensuring that all financial activities align with organizational goals. This role requires expertise in auditing and reconciliation to accurately track transactions and maintain the integrity of our financial records.

JOB DUTIES:

1. Processes, coordinates, and serves as a first-level approver for purchasing at the police department.

2. Tracks, generates, and provides reports on deposits, expenditures, and balances of applicable funds. Maintains a procurement card, provides/verifies correct accounting, and processes procurement card payments for the police department.

3. Monitors division budgets. Researches and reports the status of budgeted funds and expenditures as requested.

4. Maintains balance of projected travel expenditures and available funds against specific budgeted funds for police department training. Administers the travel approval request process.

5. Assists with the annual budget process. Maintains and updates the strategic plan initiative for the department.

6. Maintains stockroom inventory. Electronically processes office supply orders for all police divisions.

7. Coordinates department shipping and receiving and maintains records of these expenditures by division. Researches requests from the department for non-receipt of orders.

8. Serves as the liaison and reconciles police-related fees with the centralized purchasing division of the finance department.

9. Creates and maintains an electronic record of adjudication and tow hearing minutes.

10. Performs other duties as assigned.

QUALIFICATIONS:

1. Associate's degree in finance, accounting, or a related field.

2. A minimum of one year of general office experience.

3. Proficiency with current computer technology, job-specific software, and customer service systems

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER



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