Program Support Specialist

2 weeks ago


Orlando, Florida, United States Valencia College Full time
About this Position

Posting Detail Information

Position Number HR
Position Title Program Support Specialist
Job Type Staff
FT/PT Part-Time
Employee Class Description Staff PT (ed. support)
General Position Description
Under general direction, provides a broad range of support activities including delivery coordination, program coordination, fiscal and related administrative tasks in support of a department program(s).

Flexible Work Arrangement
Grade 19
Exemption Status Non-Exempt
Posting Number S2504P
Location(s) Orlando, FL School of Public Safety
Proposed Work Schedule (Please note hours subject to change based on business needs)
29 hours weekly - Monday through Friday (except Wednesday): 8:30am - 3:30pm

Number of Vacancies 1
Posting Start Date 05/14/2024
Posting End Date 05/28/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $15.95 per hour

Essential Job Functions

Description of Job Function
1. Performs, coordinates and supports clerical, fiscal and logistical activities.

Description of Job Function
2. Creates, types, and edits a broad range of correspondence, documents, and reports under general supervision.

Description of Job Function
3. Develops, establishes, and maintains filing systems for the program.

Description of Job Function
4. Monitors and maintains inventories of educational books, materials, and supplies and prepares requisitions and makes purchases .

Description of Job Function
5. Collects part-time instructor hiring paperwork for processing and prepares payroll.

Description of Job Function
6. Accesses administrative and management's calendar to post entries for department activities and schedule appointments and meetings on behalf of leadership.

Description of Job Function
7. Accesses and enters data from/into the learning management system and departmental Access database.

Description of Job Function
8. Coordinates multiple projects, activities, and tasks.

Description of Job Function
9. Submits, tracks and approves vendor payments.

Description of Job Function
10. Submits, tracks and maintains student waiting list for entrance into the department programs and maintains appropriate supply of program applications, program brochures, and general information is available in the office at all times.

Description of Job Function
11. Verifies all necessary documents have been submitted with student applications and processes fingerprints.

Description of Job Function
12. Provides support to program coordinators attends orientations to ensure students receive instructions on how to complete the application.

Description of Job Function
13. Responds to student and vendor inquiries. Takes initial action to locate information and resolve issues/problems related to program.

Description of Job Function
14. May be responsible for operating the testing center, to include: scheduling; signing in and assisting candidates; proctoring and submitting exams; and maintaining supplies.

Description of Job Function
15. Processes renewals for state licensing courses and notifies management, as needed.

Description of Job Function
16. Ensures accuracy of website procedures for online courses are correct and current.

Description of Job Function
17. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Associate's Degree from a regionally accredited institution in business, human resources, training or related field.

Preferred Type of Experience
Experience in a customer service environment with excellent interpersonal skills.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
Knowledge of modern office practices, procedures and equipment required to perform office functions in an efficient manner.

Skill in the use of personal computers and general office software.

Skill in effectively communicating, both orally and in writing.

Ability to organize work, prioritize multiple assignments, make appropriate decisions, and meet deadlines.

Ability to work with limited supervision and take initiative, as needed.

Ability to pay attention to detail with a high degree of accuracy.

Ability to communicate with faculty, managers, and support staff (internal customers) to coordinate and complete tasks in a positive and professional manner.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. Do you have experience in an administrative support position? If yes, please explain in detail your related experience.
    (Open Ended Question)
  2. What software do you have experience using and what is your level of proficiency for each?
    (Open Ended Question)
  3. Please describe your experience in inventory management, ordering supplies, and payments to vendors.
    (Open Ended Question)
Documents Needed to Apply

Required Documents
  1. Resume/Vita
Optional Documents
  1. Cover letter
  2. Transcript 1
  3. Veterans Preference Verification Documentation
  4. Reference Letter 1
  5. Certifications
  6. Other Documents


  • Orlando, Florida, United States Loyal Source Full time

    POSITION PURPOSEThis position will provide mission critical, integrated, operational support specific contracts and/or facilities and their infrastructure essentials. The major support areas in this position are Deputy Program Manager & Program Management assistance, operations, and maintenance at the task order level, identifying qualified healthcare...


  • Orlando, Florida, United States ON DEMAND TECHNOLOGIES, INC. dba One Rail Full time

    Customer Support Specialists must:Answer Customer Inquiries in a timely and accurate manner through technical support calls, chats and emails.Identify customer needs and help them use specific features to solve their issues.Identify possible problems about product malfunction.Providing assistance through friendly, fast, and accurate comments; thus allowing...


  • Orlando, Florida, United States U.S. Army Acquisition Support Center Full time

    Summary About the Position: This Supervisory Logistics Management Specialist position is located with the US Army, Program Executive Office Simulation, Training and Instrumentation (PEO STRI) in Orlando, FL. Responsibilities Develops and assesses systems deployment plans to assure that distribution and support planning for items of new equipment is...


  • Orlando, Florida, United States Upperline Health Full time

    About Us Upperline Health launched in 2017 and is the nation's leading comprehensive and coordinated lower extremity healthcare organization. Upperline Health provides the highest quality integrated health services to more patients in need through a skilled and compassionate team. We specialize in targeting patients at risk of developing complications and...


  • Orlando, Florida, United States Department Of Veterans Affairs Full time

    Summary The Supervisory Biomedical Equipment Support Specialist (BESS) works in support of the Healthcare Technology Management (HTM) Service by providing leadership, guidance and supervision of assigned employees.. Provides clinical and admin support to staff, patients, and administrators in all matters related to the facility- wide lifecycle management of...


  • Orlando, Florida, United States SAIC Career Site Full time

    Description SAIC is seeking detailed oriented candidates to support the Chief Modeling and Simulation Office Standards Cross Functional Team. This individual will provide oversight and stewardship of M&S Technical Standards to enable seamless integration of architectures.Candidates will provide strategic assessment, resource gap, and policies support...


  • Orlando, Florida, United States Stax Full time

    As a Customer Support Specialist (Level 1), your role is ensuring a positive user experience for our members, primarily through customer service. You are the merchant ­facing problem solver, with respect to issues including general inquiries, basic Stax portal uses, as well as basic transaction and deposit research . Your role is to assist customers with...


  • Orlando, Florida, United States Philips Full time

    Job TitleSales Support, Clinical Specialist VeriSight 3D ICE (Intracardiac Echo) - (North Florida)Job DescriptionThe VeriSight Clinical Specialist will represent our Philips' VeriSight Pro 3D ICE (Intracardiac Echo Catheter), to Interventional Cardiologists and Electrophysiologists. Within Philips, this is an entirely new sales and clinical team to...

  • BIM Specialist

    2 weeks ago


    Orlando, Florida, United States Conti Federal Services Full time

    Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back more than 115 years, Conti Federal specializes in military construction, critical infrastructure, secure construction, environmental remediation, and disaster response...


  • Orlando, Florida, United States University of Central Florida Full time

    Unleash YOUR Potential With UsUCF utilizes OPS (Other Personal Services), or Temporary, positions to recruit diverse, qualified candidates to place into a wide variety of temporary positions throughout the university. These administrative roles can vary in length lasting up to one year.The OpportunityEach Temporary Administrative assignment can vary in...


  • Orlando, Florida, United States University of Central Florida Full time

    Unleash YOUR Potential With UsUCF utilizes OPS (Other Personal Services), or Temporary, positions to recruit diverse, qualified candidates to place into a wide variety of temporary positions throughout the university. These administrative roles can vary in length lasting up to one year.The OpportunityEach Temporary Administrative assignment can vary in...


  • Orlando, Florida, United States Lake Highland Preparatory School Full time

    Lake Highland's Technology department seeks a Technology Support Supervisor to ensure the smooth operation of our technological infrastructure and the quality of the services provided by the help desk. This position will assist and lead a team of Technology Support Specialists, providing technical support to students, faculty, staff, and other...


  • Orlando, Florida, United States University of Central Florida Full time

    Unleash YOUR Potential With UsAs a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to...

  • Program Manager

    2 weeks ago


    Orlando, Florida, United States Federal Aviation Administration Full time

    Summary Serves as a Program Manager for airport development projects for the Office of Airports (ARP), assigned Airports District Office (ADO) or a Region in support of ARP financial programsResponsibilities FV-H Duties:Incumbent performs similar duties as the FV-I, but with more frequent supervisionFV-I Duties: Performs multiple, varying, and complex...

  • Security Specialist

    1 month ago


    Orlando, Florida, United States Darden Restaurants, Inc. Full time

    Security Specialist 1000 Darden Center Dr, Orlando FL 32837 Job Description JOB OVERVIEW:The Security Specialist is responsible for compliance with Corporate Security policies, procedures, best practices, post orders, and incident protocols in all areas of security. The Security Specialist will partner with varying teams to provide Life Safety support and...


  • Orlando, Florida, United States Marriott Vacations Worldwide Full time

    Please note this position is based in Orlando, FLMarriott Vacation Club, a leader in the vacation ownership industry, is seeking motivated individuals with concierge and customer service experience to join our award-winning sales and marketing team. We are currently looking for driven individuals with outgoing personalities who are financially motivated to...


  • Orlando, Florida, United States Amgen Full time

    Territory Covers: Orlando, Melbourne, Winter Park,HOW MIGHT YOU DEFY IMAGINATION?Youve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge youve worked hard to acquire and the passion you already have. At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the...


  • Orlando, Florida, United States KPMG Full time

    Business Title: Manager, Credit SpecialistRequisition Number: Function: AuditArea of Interest:State: FLCity: OrlandoDescription:Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results for our clients. It's...


  • Orlando, Florida, United States YMCA of Central Florida Full time

    Position SummaryUnder the direction of the Operations Director, the Program Director, School Programs provides leadership and management of K-8 Before and/or After School programming and summer camps for approximately 10 program sites across Orange and Lake Counties. The Program Director manages development and effective implementation of a full range of...


  • Orlando, Florida, United States MyFlorida Full time

    ENGINEERING SPECIALIST II Date: May 29, 2024 Location: ORLANDO, FL, US, 32803 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ) .Requisition No: Agency: Environmental ProtectionWorking Title: ENGINEERING SPECIALIST II Pay Plan: Career ServicePosition Number: Salary: $47,025.82 Posting Closing Date:...