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Department Admin Support Specialist

2 months ago

Overland Park, Kansas, United States Black & Veatch Family of Companies Full time

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Diode Ventures, LLC.

Req Id : 104240

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black and Veatch

Recognized by Glassdoor as a 2023 Top 100 place to work, Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life.

At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Opportunity

To provide administrative support for Diode Ventures Chief Operating Officer under minimal direction and supervision. Duties and tasks are non-routine, requiring regular substantial independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth knowledge of company policies and processes. Position requires a high level of confidentiality. Job requires individual to be capable of being delegated high-level tasks. Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts.

Key Responsibilities
  • Organizes flow of administrative work through supervisor's office
  • Acts as manager's delegate in assigned areas
  • Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
  • Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
  • Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
  • Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
  • Serves as a resource to others in the resolution of problems and issues
  • Refers the most complex issues to management . Participates in developing, administering and communicating policies and procedures
  • Contributes to the development of other department or company initiatives
  • Liaises with Black and Veatch contingent coordinator and/or employment agency
  • Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
  • Generates or distributes ad hoc reports using various business systems and databases
  • Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
  • Creates expense reports
  • May review expense reports for compliance
  • May verify accuracy of invoices prior to approval
  • Researches, analyzes and summarizes information
  • May track and report budget information
  • Reviews and approves timesheets
  • May code, route, and track invoices
  • Performs other general clerical duties as needed
  • Acts in capacity of a "lead person"
  • Does not have management responsibility for the people to whom they provide work direction
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.Preferred Qualifications
  • 10+ years relevant experience preferred
  • High School Diploma or equivalent preferred

Preferred Skills:

  • Advanced MS Word skills
  • Advanced MS Excel and PowerPoint skills
  • Advanced MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Policies and Procedures
  • Time Reporting Systems
  • PeopleSoft and Blueprint Intermediate Users
  • Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
  • Travel Systems
  • StafTrak
  • Telephony and Web conferencing
  • Electronic Repository Systems
  • Financial Information Systems
Minimum Qualifications
Advanced spreadsheet and word processing skills needed.

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.Competencies
CollaboratesCommunicates effectivelyCourageDirects workInstills trustInterpersonal savvyOrganizational savvyCustomer focusSalary Plan
ADO: Administrative ServicesJob Grade
007

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.

We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here and here.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.