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Pre-Audit Clerk II

4 months ago

Hilo, Hawaii, United States County of Hawai`i Full time
  • Examines the more difficult and complex voucher or payroll claims.
  • Checks accuracy and/or propriety of extensions, totals, object symbols, vendor or payee information, etc.
  • Reviews all warrants prior to distribution.
  • Determines whether claims are based upon appropriate supporting documents and are in accord with pertinent laws, ordinances, rules, and policies.
  • Verifies that charges are made to proper funds and accounts and that object symbols and other identifying data are accurate.
  • Instructs and advises departmental personnel on matters relating to voucher or payroll claims.
  • Reviews and controls EDP input and output of payroll data, and makes corrections as necessary.
  • Verifies computations and extensions of payroll deductions.
  • Prepares monthly, quarterly, and annual statements of all Federal and State taxes withheld from County employees, pensioners, and contractual workers.
  • Compiles data and prepares preliminary reports on the County's share of contributions to the Employees Retirement System, F.I.C.A. tax, unemployment compensation, and other contributions.
  • Instructs and advises subordinate personnel in pre-auditing activities, document control, search techniques, and procedures.
  • Answers inquiries on matters pertaining to claims from employees, vendors, service contractors, etc.
  • Assists in developing procedures; recommends procedural changes to comply with legal or contractual changes.
  • Completes other reports as assigned.


Training and Experience:
A combination of education and experience substantially equivalent to:

  • graduation from high school, and
  • three (3) years of clerical experience in the preparation, review, and maintenance of records relating to payroll, purchasing, or processing of claims (e.g. TDI, worker's compensation, insurance, payroll claims, etc.), of which
  • one (1) year shall have been in a centralized claims pre-auditing operation.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: county payroll or purchasing procedures and forms; claims pre-auditing procedure; laws, ordinances, and regulations governing purchasing, contracting, or payroll matters; arithmetic; basic principles and practices of supervision; record keeping and report writing; filing methods; office practices and procedures.

Ability to: make and verify arithmetical computations rapidly; compile and tabulate fiscal data; understand, interpret, and apply laws, ordinances, regulations, and fiscal policies for the County; establish effective working relationship with others; instruct and review the work of others; do basic research and prepare reports.

Physical Requirement: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.


• Flexible Working Arrangements: Options may include telecommuting, alternate work schedules and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)

• Vacation: Employees start accruing paid vacation time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days.

• Sick Leave: Employees start accruing paid sick leave time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated.

• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).

• Training and Development: The County provides a variety of training and development opportunities for employees.

• County Tuition Reimbursement Program: Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits.

• Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit

• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. For more information visit

• Deferred Compensation: Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.

• Flexible Spending Plan: Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses.

• Health Benefit Plans: The County of Hawai'i offers the following health benefit plans for eligible employees:
o Medical Plan (HMO or PPO)
o Vision Plan
o Dental Plan
o Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund.
For more information about current employee contribution rates and plans see the EUTF website ).

• Employee Assistance Program (EAP): The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.

• Group Life Insurance: The County provides a free life insurance policy for active employees.

• Credit Union Membership

• Other Leaves: You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty.

All benefits are subject to eligibility requirements and to legislative and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.



Please scan and attach these supporting documents to your on-line application, if required:

  • an official college transcript,
  • a valid driver's license,
  • a temporary assignment verification,
  • professional licenses, and/or
  • certificates,
Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.